Office Assistant AE

Job Description

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, meetings, events, and internal activities.
• Support onboarding and other internal administrative processes when required.
• Maintain confidentiality and help resolve administrative issues.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks.
• Strong problem-solving and follow-up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfort using email, calendars, spreadsheets, databases, and digital communication tools.
• Strong data entry and documentation skills.
• Ability to work independently, take initiative, adapt, and learn new tools and processes quickly.
• Professional, reliable, and organized approach.

Requirements

• Previous experience in office administration, administrative support, office assistance, coordination, or a similar role.
• Experience managing documents, schedules, emails, data, and routine administrative tasks.
• Strong computer and digital skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate with remote or office-based teams.
• Reliable internet connection and suitable remote-work setup when applicable.
• Professional, dependable, proactive, and detail-oriented attitude.
• English proficiency is required when communicating with English-speaking teams, clients, or stakeholders.

Job Details

• Role level: Entry-level.
• Work type: Full-time.
• Country: United Arab Emirates.
• City: Abu Dhabi.
• Job function: Administrative Support.