Office Administrator
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Key skills for this role
Role Overview
Office Administrator role supporting day-to-day HR administrative and operational activities.
The role focuses on employee administration, third-party manpower coordination, accommodation, documentation, and operational HR support.
The employer seeks someone organized, proactive, comfortable following up with stakeholders, and able to complete work smoothly and on time.
Key Skills for This Role
Full Job Posting
About Calo
Calo provides personalized meal plans through nutritional algorithms developed by chefs, nutritionists, and software engineers.
The company launched in Bahrain in 2019, expanded to six countries, and continues to grow its healthy food mission.
About the Role
Office Administrator role supporting day-to-day HR administrative and operational activities.
The role focuses on employee administration, third-party manpower coordination, accommodation, documentation, and operational HR support.
The employer seeks someone organized, proactive, comfortable following up with stakeholders, and able to complete work smoothly and on time.
HR Administration
- Support employee onboarding and offboarding, including documentation and required administrative processes.
- Maintain accurate employee records, trackers, and HR documentation.
- Support attendance, leave, payroll inputs, and other employee-related administrative requirements.
Manpower and Accommodation
- Coordinate and follow up on third-party manpower requests with manpower agencies.
- Support accommodation requests, employee movements, maintenance concerns, and coordination with accommodation providers.
- Support workforce mobilization and other HR operational projects when required.
Government Documentation
- Coordinate and follow up on Baladiyah cards and other required employee documentation.
- Support Iqama, work permit, and other government-related requirements in coordination with the Government Relations team.
Stakeholder Coordination
- Coordinate operational requests with Operations, HR, Government Relations, Finance, manpower agencies, and other stakeholders.
- Follow up on employee and operational requests and ensure they are closed within required timelines.
- Identify opportunities to improve administrative processes and overall service delivery.
Hiring Journey
- The hiring journey includes a screening meeting with the talent acquisition team, a technical interview, a culture-fit interview, and an offer stage.
Requirements
- Be organized and proactive in supporting HR and operational activities.
- Be comfortable following up with different stakeholders and ensuring requests are completed smoothly and on time.
- Support coordination across HR, Operations, Government Relations, Finance, manpower agencies, and other stakeholders.
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