Office Administrator
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Key skills for this role
About the Role
About The Opportunity A dynamic trade and logistics firm operating across the UAE’s import-export ecosystem, we specialize in cross-border supply chain orchestration, documentation, and compliance for B2B clients.
Key Skills for This Role
Full Job Posting
About The Opportunity
A dynamic trade and logistics firm operating across the UAE’s import-export ecosystem, we specialize in cross-border supply chain orchestration, documentation, and compliance for B2B clients.
Our fast-paced, detail-driven environment demands precision, proactive coordination, and seamless administrative support to keep global shipments moving—on time, on budget, and with zero paperwork friction.
Role & Responsibilities
- Manage daily office operations including scheduling, filing, mail handling, and vendor coordination to ensure smooth workflow.
- Prepare and process shipping documentation, invoices, customs forms, and trade compliance paperwork with high accuracy.
- Support procurement and logistics teams with order tracking, delivery confirmations, and supplier communication.
- Coordinate meeting rooms, travel arrangements, and executive calendar management for senior staff.
- Maintain digital and physical records in compliance with UAE customs and commercial regulations.
- Act as first point of contact for internal and external stakeholders—fielding inquiries, routing requests, and escalating issues.
• Microsoft Office Suite (Word, Excel, Outlook)
- Document management systems
- Trade documentation (commercial invoices, packing lists, bills of lading)
- UAE customs regulations awareness
- Basic accounting or invoicing software
- Data entry and record-keeping accuracy
- ERP or logistics software (e.g., SAP, TMS, or similar)
- Business communication (written and verbal)
Preferred
- Experience in import/export or freight forwarding environments
- Arabic language proficiency (written or spoken)
- Familiarity with UAE Ministry of Economy or Dubai Customs portals
Benefits & Culture Highlights
- Work in a high-energy, growth-oriented trade hub with direct exposure to global logistics operations.
- Clear pathways for advancement into supply chain coordination or compliance roles.
- Competitive salary, UAE residency visa, and performance-linked bonuses.
- Skills: management,office administrator,communication,documentation
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