Management Executive Secretary - IT Background
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Key skills for this role
Role Overview
Support the Chief Technology Officer as a trusted administrative partner and primary gatekeeper.
Interface with the broader C-level executive team and support high-level stakeholder coordination.
This is a technology-oriented executive support role requiring 8+ years of C-suite support experience.
Key Skills for This Role
Full Job Posting
Role overview
Support the Chief Technology Officer as a trusted administrative partner and primary gatekeeper.
Interface with the broader C-level executive team and support high-level stakeholder coordination.
This is a technology-oriented executive support role requiring 8+ years of C-suite support experience.
Workplace and department
- The role is onsite in Al Khobar, Saudi Arabia.
- The position belongs to the SMP department and supports a dynamic corporate executive office.
Key responsibilities
- Manage and optimize the CTO's calendar, prioritize meetings, resolve conflicts, and support daily workflows.
- Screen and manage incoming calls, emails, visitors, and correspondence for the CTO's office.
- Organize C-level and department-wide meetings, prepare agendas and briefing materials, draft minutes, and track actions.
- Plan domestic and international travel, including visas, flights, hotels, and ground transportation.
- Prepare professional correspondence, memoranda, reports, and executive presentations.
- Coordinate communication among the CTO's office, internal leaders, global partners, and external vendors.
- Maintain secure and confidential digital and physical filing systems for executive documentation.
Requirements
- At least 8 years of dedicated Executive Secretary or Executive Assistant experience is strictly required.
- Exclusive experience supporting C-level executives, including CEOs, CFOs, CTOs, or board members, is required.
- A relevant bachelor's degree is preferred, including Business Administration, English, or Office Management.
- Boardroom-level written and spoken English fluency is mandatory.
- Conversational or professional Arabic is highly advantageous for local coordination.
- Microsoft Office Suite, Google Workspace, and modern communication platform proficiency is required.
- Exceptional organization, diplomacy, discretion, communication, and stakeholder-management skills are required.
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