Logistics Coordinator (Sharjah, UAE)

Job Purpose

Logistics Operations

• Assist in handling import, export, cross-trade, courier, and local deliveries of aircraft parts and consumables.
• Support coordination of routine, urgent, and AOG (Aircraft on Ground) shipments as per operational requirements.
• Track shipments proactively and follow up with freight forwarders, couriers, and internal teams to ensure timely delivery.
• Coordinate shipment execution in line with operational priorities and supervisor instructions.

Documentation & Record Management

• Ensure accuracy, completeness, and timely submission of all documents to relevant stakeholders.
• Maintain organized shipment records, logs, and trackers for audit and reference purposes.
• Assist in preparation, verification, and processing of logistics documentation, including: Commercial Invoices, Packing Lists, Air Waybills (AWB) and Import/Export documentation

Compliance & Regulatory Adherence

• Follow company SOPs, safety standards, and aviation regulatory requirements.
• Coordinate with freight forwarders to ensure correct documentation and smooth customs clearance.
• Ensure compliance with customs regulations, airline policies, and carrier requirements under supervision.
• Report discrepancies, shipment damages, or non-compliance issues to the Logistics Supervisor promptly.

Coordination & Communication

• Escalate delays or operational issues with clear and timely updates.
• Liaise with internal departments including Stores, Engineering, Procurement, and Finance to ensure shipment readiness.
• Communicate effectively with external stakeholders such as: Freight forwarders, Airlines, carriers, and NVOCCs, Transport providers and warehouse teams

Systems & Process Support

• Update shipment status and details in logistics systems and tracking tools.
• Support data entry, reporting, and performance tracking activities.
• Accumulate data for audits, inspections, and compliance checks by providing required documentation and data.

Qualifications (Academic, Training, Languages)

• Bachelor’s Degree or Diploma in Logistics, Supply Chain, Aviation, or a related field.
• Basic knowledge of logistics and supply chain processes.
• Understanding of air cargo operations (preferred).
• Strong attention to detail, especially in documentation.
• Effective communication and coordination skills.
• Ability to work under supervision and follow structured processes.
• Proficiency in MS Office and logistics/ERP systems.
• Demonstrates a proactive approach with a strong willingness to learn and develop.
• Willingness to work shifts or extended hours based on operational needs.
• Occasional visits to airports, warehouses, and service provider locations.
• Contributes positively within a team, fostering a collaborative and supportive work environment.
• Maintains a high level of reliability, responsibility, and attention to detail.
• Performs effectively in fast-paced, time-sensitive operational environments.
• Fluent in English Language.

Work Experience

• With 2-3 years of experience in freight forwarding, logistics, supply chain, air cargo.