Leasing Administrator - UAEN
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Key skills for this role
About the Role
Gargash Real Estate seeks a Leasing Coordinator to support leasing operations for residential and commercial properties. The role involves lease documentation, renewals, tenant communication, Ejari compliance, and database accuracy.
Key Skills for This Role
Responsibilities
- Prepare, review, and process tenancy contracts, renewals, and addenda in accordance with company policy and RERA guidelines
- Ensure all lease agreements and supporting documents are validated prior to execution
- Maintain organized digital and physical filing systems for leasing documents
- Draft and issue lease amendments, renewal notices, and termination letters
- Monitor and track contract expiries, rent renewals, and tenancy milestones
- Coordinate lease registrations, cancellations, and renewals through Ejari and Dubai Land Department platforms
- Support handover and takeover process for new tenants
- Liaise with maintenance, facility management, and accounts teams
- Ensure all lease processes adhere to UAE tenancy law, RERA regulations, and internal governance standards
- Maintain up to date records and trackers for lease renewals, security deposits, rent payments, and outstanding balances
- Coordinate with Finance Department for timely rent collection and reconciliation
- Prepare and maintain leasing reports including occupancy summaries, lease expiries, renewals pipeline, and vacancy updates
Requirements
- Minimum 1 3 years of experience in lease administration, real estate coordination, or property management (landlord side preferred)
- Bachelor's degree in Business Administration, Real Estate, Law, or related field
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite and leasing software
- Knowledge of UAE tenancy laws and RERA regulations (preferred)
- Experience with Ejari and Dubai Land Department processes (preferred)
Full Job Posting
About the Company
- Gargash Real Estate is committed to providing exceptional service in the residential and commercial real estate sector.
About the Role
- The Leasing Coordinator supports day to day leasing operations of Gargash Real Estate’s residential and commercial portfolio.
- The role ensures efficient management of lease documentation, renewals, tenant communication, Ejari compliance, and database accuracy.
Lease Administration & Documentation
- Prepare, review, and process all tenancy contracts, renewals, and addenda in accordance with company policy and RERA guidelines.
- Ensure all lease agreements and supporting documents are validated prior to execution.
- Maintain an organised digital and physical filing system for all leasing documents.
- Draft and issue lease amendments, renewal notices, and termination letters.
Tenancy Management & Coordination
- Monitor and track contract expiries, rent renewals, and tenancy milestones.
- Coordinate lease registrations, cancellations, and renewals through Ejari and Dubai Land Department platforms.
- Support the handover and takeover process for new tenants.
- Liaise with maintenance, facility management, and accounts teams.
Compliance & Reporting
- Ensure all lease processes adhere to UAE tenancy law, RERA regulations, and internal governance standards.
- Maintain up to date records and trackers for lease renewals, security deposits, rent payments, and outstanding balances.
- Coordinate with Finance Department for timely rent collection, posting, and reconciliation.
- Prepare and maintain leasing reports including occupancy summaries, lease expiries, renewals pipeline, and vacancy updates.
- Assist in internal and external audits by providing accurate and complete leasing documentation.
Stakeholder Engagement
- Serve as key point of contact for tenants, brokers, and service providers for leasing documentation and queries.
- Liaise with government entities such as Dubai Land Department, RERA, and other regulatory bodies.
- Support the Leasing Manager in coordinating with agents, landlords, and internal stakeholders.
Administrative & Operational Support
- Maintain leasing databases and dashboards with updated tenant and property information.
- Prepare correspondence, letters, and notices related to lease matters.
- Assist in compiling market research and competitor rent benchmarking.
- Provide general administrative assistance to the Leasing Manager.
Qualifications
- Minimum 1 3 years of experience in lease administration, real estate coordination, or property management (landlord side preferred).
- Bachelor’s degree in Business Administration, Real Estate, Law, or a related field.
Required Skills
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and leasing software.
Preferred Skills
- Knowledge of UAE tenancy laws and RERA regulations.
- Experience with Ejari and Dubai Land Department processes.
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