Lead Doc Ctrl Assistant

Document Control and Order Duties

• Enter and maintain sales orders using information supplied by engineering leaders and internal teams.
• Ensure invoicing, shipping instructions, pricing, commission allocations, quantities, models, and accessories are accurate.
• Develop, complete, and maintain an accurate Document Control Index from customer and project information.
• Work with project managers and modify standard documents to accommodate customer specifications.
• Assign and track document due dates while organizing project documentation requirements.
• Process customer comments and revise documents under engineering leadership direction.
• Support the engineering team with CRS preparation as required.

Final Data Submittal

• Compile and revise technical data for customer installation and operation of equipment.
• Include as-built parts lists, instruction manuals, test results, certifications, spare parts lists, and sub-vendor accessory data.
• Compile test and inspection data for contractually required customer inspection visits.
• Secure inspection certificates for inclusion in final data submissions.
• Load complete final data packages into the company data system for future retrieval.

Competencies and Tools

• Comfort with technical communication and strong general communication skills.
• Ability to work independently and in a team environment.
• Ownership of timely and accurate work, including work with short deadlines.
• Required computer skills include Excel, Word, and Adobe.
• Preferred tools include SharePoint, AutoCAD, Solid Edge 2D, Siemens Teamcenter, and ERP systems such as JD Edwards or SAP.

Education and Experience

• Bachelor of Science or diploma in mechanical engineering.
• At least 4 years of relevant experience in a similar industry.

About the Employer