Lead Administration Officer
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Qatar Airways seeks a Lead Administration Officer to manage the COO's office, providing confidential administrative support and acting as the main point of contact. The role involves preparing reports, improving policies, coordinating communications, and supporting departmental strategy.
Key Skills for This Role
Responsibilities
- Prepare administration related reports and analyses, taking a lead role in establishing and improving policies and procedures
- Provide business documentation support, including report writing, presentation creation, and spreadsheet preparation
- Organize and prioritize tasks for the team, monitor action areas, and report on task progress
- Independently resolve complex administrative problems while ensuring adherence to the company’s structure, standards, processes, and tools
- Continuously enhance and oversee existing administrative processes and information systems to ensure streamlined and efficient operations
- Act as the primary point of contact, facilitating communication with key stakeholders both within the business and externally to QR Group
- Manage and coordinate internal and external communications, schedule management meetings, and attend as necessary to facilitate minute taking
- Assist in the annual budget creation and reporting for the department in consultation with Business Finance
Requirements
- Bachelor’s Degree or Equivalent
- Minimum 4 years of job related experience
- Database Administration experience
- Project Management experience
- Strong interpersonal skills
- Excellent computer skills, including Microsoft Word, Excel, and PowerPoint
- Ability to work under pressure to defined timescales
Full Job Posting
About the role
- Manages and represents the COO's office, providing confidential administrative support to an excellent standard. Acts as the main point of contact for the COO's Office and supports the development, execution, and follow up of departmental strategy.
Key Responsibilities
- Prepare administration related reports and analyses, taking a lead role in establishing and improving policies and procedures. Communicate and clarify company policies while resolving administrative issues with the Finance, Contracts, and Legal departments.
- Provide business documentation support, including report writing, presentation creation, and spreadsheet preparation.
- Organize and prioritize tasks for the team, monitor action areas, and report on task progress.
- Independently resolve complex administrative problems while ensuring adherence to the company’s structure, standards, processes, and tools.
- Continuously enhance and oversee existing administrative processes and information systems to ensure streamlined and efficient operations.
- Act as the primary point of contact, facilitating communication with key stakeholders both within the business and externally to QR Group.
- Address queries and requests for information, interpreting and explaining procedures and policies related to internal inquiries from management and staff.
- Manage and coordinate internal and external communications, schedule management meetings, and attend as necessary to facilitate minute taking.
- Escalate relevant issues to the COO to provide effective solutions to identified problems.
- Collaborate with the business on organizational strategy setting, including manager movements, changes in organizational structure, and the development of long term strategies.
- Assist in the annual budget creation and reporting for the department in consultation with Business Finance, providing regular budget updates to the COO.
- Manage and coordinate special projects, gather input on work in progress, and report to the Line Manager.
About You
- Bachelor’s Degree or Equivalent with Minimum 4 years of job related experience.
- Database Administration experience.
- Project Management experience.
- Strong interpersonal skills.
- Effective at managing working relationships.
- Client focused and business aware, with proven interaction with the senior management level.
- Ability to proofread outgoing documents with a high level of accuracy.
- Ability to write comprehensive and accurate reports using own initiative.
- Excellent computer skills, including Microsoft Word, Excel, and PowerPoint.
- High level of sensitivity and professionalism.
- Demonstrable planning skills and strong attention to detail.
- Self starter, having the ability to work independently with minimal instructions.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Qatar Airways
Cargo Operations Manager - Riyadh
Riyadh, KSA
Qatar Airways is recruiting a Cargo Operations Manager based in Riyadh to oversee smooth cargo operations, manage ground handling activities, and ensure compliance with regulations. The role requires strong experience in
Licensed Aircraft Engineer Level II - Borescope Inspection (BSI)
Doha, QAT
Qatar Airways is hiring a Licensed Aircraft Engineer Level II for Borescope Inspection at its Doha facility. The role involves off-wing engine maintenance, borescope inspections, LRU build-up, and module removal/installa
Business Analyst - IT (Qatari Nationals Only)
Doha, QAT
Qatar Airways is looking for a Business Analyst - IT to manage business requirements and ensure IT solutions meet business objectives. The role involves requirements gathering, analysis, testing, and support. Requires a
Senior Manager - Compliance & Regulatory (Qatari Nationals Only)
Doha, QAT
Qatar Airways is looking for a Senior Manager Compliance to lead the development and enhancement of the group's compliance framework, covering ABC, AML, sanctions, and ethics. The role requires 10+ years of experience in
Manager Loyalty Insights
Doha, QAT
Qatar Airways is seeking a Manager Loyalty Insights to lead the Loyalty Insights strategy, driving member intelligence, analytics, and reporting for the Privilege Club. The role involves developing data products, transla
Senior Manager - Compliance & Regulatory (Qatari Nationals Only)
Doha, QAT
Qatar Airways is seeking a Senior Manager Compliance to lead the development and enhancement of the Group's compliance framework, covering Anti-Bribery, AML, Sanctions, and more. The role involves overseeing compliance a
Cargo Operations Manager - Riyadh
, KSA
Qatar Airways is recruiting a Cargo Operations Manager based in Riyadh to oversee smooth cargo operations, manage ground handling activities, and ensure compliance with regulations. The role requires strong experience in
Manager Loyalty Insights
Doha, QAT
Qatar Airways is seeking a Manager Loyalty Insights to lead the Loyalty Insights strategy and drive member intelligence, analytics, and reporting for the Privilege Club. The role involves translating complex data into co
Cargo Operations Manager - Riyadh
Riyadh, KSA
Licensed Aircraft Engineer Level II - Borescope Inspection (BSI)
Doha, QAT
Business Analyst - IT (Qatari Nationals Only)
Doha, QAT
Senior Manager - Compliance & Regulatory (Qatari Nationals Only)
Doha, QAT
Manager Loyalty Insights
Doha, QAT
Senior Manager - Compliance & Regulatory (Qatari Nationals Only)
Doha, QAT
Cargo Operations Manager - Riyadh
, KSA
Manager Loyalty Insights
Doha, QAT