Junior Operations & Front Desk/Administrative Executive
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Key skills for this role
Role Overview
The Junior Operations and Front Desk/Administrative Executive supports the day-to-day operations of a professional services practice.
The multifunctional role covers front desk, administration, client coordination, documentation, onboarding and KYC support, billing, and general office operations.
Key Skills for This Role
Full Job Posting
Role Overview
The Junior Operations and Front Desk/Administrative Executive supports the day-to-day operations of a professional services practice.
The multifunctional role covers front desk, administration, client coordination, documentation, onboarding and KYC support, billing, and general office operations.
Key Responsibilities
- Provide administrative and operational support to Partners, Managers, and internal teams.
- Manage calendars, meetings, conference calls, and appointments.
- Prepare agendas, presentations, reports, engagement letters, proposals, contracts, and client documents.
- Maintain electronic and physical filing systems, shared folders, and operational trackers.
- Coordinate documents, approvals, signatures, and follow-ups with internal teams and clients.
- Track deadlines, milestones, pending actions, and deliverables.
- Support new client onboarding and KYC documentation.
- Assist with invoice preparation, billing milestone tracking, and payment follow-ups.
- Manage correspondence, travel arrangements, office coordination, and other administrative requirements.
- Maintain accurate, complete, and confidential records and support ad-hoc reporting requirements.
Requirements
- Bachelor's degree in Business Administration, Commerce, Accounting, Finance, or a related field.
- 2-6 years of experience in administration, operations, client services, accounts, KYC, or professional services.
- Excellent organizational and multitasking skills.
- Strong attention to detail and follow-up ability.
- Good written and spoken English.
- Proficiency in Microsoft Office, especially Excel, Word, PowerPoint, and Outlook.
- Ability to manage multiple priorities and work in a fast-paced environment.
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