Administrative Assistant

Role Overview

Location

• The role is based in Dubai.

Key Responsibilities

• Prepare and maintain client engagement letters and related documentation.
• Track project milestones, deadlines, and engagement status across multiple assignments.
• Support client onboarding and maintain accurate client records.
• Coordinate approvals, signatures, and required documentation with internal teams.
• Maintain engagement trackers, databases, and filing systems.
• Assist with proposal preparation, formatting, and document management.
• Schedule meetings, coordinate calendars, and arrange conference calls.
• Prepare meeting materials, presentations, and reports as required.
• Manage incoming correspondence and follow up on action items.
• Support administrative and operational requirements across service lines.
• Maintain documentation according to internal quality and compliance standards.

Requirements

• Bachelor's degree in business administration, commerce, accounting, finance, economics, or a related field.
• 0–3 years of experience in administration, project coordination, client services, consulting support, or office operations.
• Experience in a consulting, accounting, legal, financial services, or professional services environment is preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience handling client documentation, contracts, engagement letters, or onboarding processes is preferred.
• Familiarity with project tracking, milestone management, or workflow coordination is preferred.
• Additional language skills such as Russian, Ukrainian, Belarusian, or other European languages are advantageous.