Information Technology Project Coordinator
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Key skills for this role
About the Role
Vistas Global seeks an IT Department Coordinator to provide administrative, secretarial, and project coordination support to the IT Department and PMO in Doha. The role involves managing documentation, coordinating IT projects, handling SLA administration, and supporting technical teams.
Key Skills for This Role
Responsibilities
- Provide administrative and secretarial support to the IT Director and IT Department
- Manage calendars, appointments, and schedules for IT leadership
- Coordinate meetings, prepare agendas, meeting minutes (MoM), and follow up actions
- Coordinate IT projects and support the Project Management Office (PMO)
- Track project schedules, milestones, deliverables, and status updates
- Prepare and maintain project documentation
- Manage Service Level Agreements (SLAs) with external vendors and service providers
- Coordinate communication between IT teams, vendors, contractors, and business users
- Assist with technology procurement and implementation activities
- Prepare departmental reports and dashboards
Requirements
- Bachelor's Degree in Computer Science, Information Technology, Business Administration, or a related field
- Minimum 3 years of relevant work experience in IT administration, PMO coordination, or office administration
- Experience supporting IT departments or technology teams
- Experience using Microsoft Project and Enterprise Project Management (EPM)
- Knowledge of IT infrastructure and networking concepts
- Excellent communication skills in both Arabic and English
- PMP, PRINCE2, or Microsoft Project Certification preferred
Full Job Posting
Job Summary
- We are seeking a highly organized and proactive IT Department Coordinator to provide comprehensive administrative, secretarial, and project coordination support to the IT Department and Project Management Office (PMO).
- The ideal candidate will possess excellent communication skills in both Arabic and English, strong organizational abilities, and a basic understanding of IT infrastructure and project management processes.
Key Responsibilities
- Provide administrative and secretarial support to the IT Director and IT Department.
- Manage calendars, appointments, and schedules for IT leadership.
- Coordinate meetings, prepare agendas, meeting minutes (MoM), and follow up actions.
- Handle incoming calls, emails, correspondence, and visitor inquiries.
- Organize business travel, hotel bookings, visa documentation, and travel arrangements.
- Maintain departmental filing systems, both electronic and physical.
- Prepare reports, presentations, letters, and official correspondence.
- Proofread and edit documents for grammar, formatting, and compliance.
- Coordinate conferences, workshops, and departmental events.
- Maintain office inventory and coordinate procurement of office supplies.
- Operate and maintain standard office equipment.
- Coordinate IT projects and support the Project Management Office (PMO).
Qualifications
- Bachelor's Degree in Computer Science, Information Technology, Business Administration, or a related field.
- Equivalent professional experience may be considered.
- PMP (Project Management Professional), PRINCE2 Foundation or Practitioner, Microsoft Project Certification (Preferred)
- Minimum 3 years of relevant work experience in IT administration, PMO coordination, or office administration.
- Experience supporting IT departments or technology teams.
- Experience using Microsoft Project and Enterprise Project Management (EPM).
- Knowledge of IT infrastructure and networking concepts.
- Technical writing and documentation experience is preferred.
- Experience managing SLAs, contracts, RFQs, RFPs, or procurement documentation is an advantage.
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