Import & Export Coordinator (Frozen Food Industry)
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Key skills for this role
About the Role
SIDCO FOODS MEAT TRADING L.L.C is seeking an Import & Export Coordinator to manage end-to-end import/export operations for frozen food products in the UAE.
Key Skills for This Role
Responsibilities
- Manage end to end import and export operations for frozen food products
- Prepare and verify all shipping and legal documentation (Invoice, Packing List, Bill of Lading, COO, etc.)
- Handle customs clearance procedures in coordination with freight forwarders and customs authorities
- Arrange and manage health certificates, food safety certificates, and veterinary/municipality approvals
- Ensure compliance with UAE import/export regulations and food control authority requirements
- Coordinate temperature controlled logistics (cold chain management) for frozen goods
- Follow up with shipping lines, clearing agents, and transport companies for timely clearance and delivery
- Monitor shipment schedules and ensure on time dispatch and arrival of goods
- Maintain accurate records of shipments, documentation, and compliance files
- Resolve any shipment delays, documentation issues, or customs related queries
- Liaise with suppliers, buyers, and internal departments to ensure smooth logistics flow
- Continuously track shipment status and provide regular updates to management
Requirements
- Proven experience as Import/Export Coordinator or similar role in the frozen food or food trading industry
- Strong knowledge of UAE customs regulations and import/export procedures
- Experience handling food related certifications (Health Certificate, Municipality approvals, etc.)
- Familiarity with cold chain logistics and temperature sensitive cargo handling
- Excellent communication and strong follow up skills
- Ability to manage multiple shipments and work under pressure
- Proficiency in MS Office and logistics documentation systems
- Strong attention to detail and problem solving ability
- Bachelor’s degree in Supply Chain, Logistics, Business Administration, or related field preferred
Full Job Posting
Job Overview
- We are seeking a highly organized and detail oriented Import & Export Coordinator to manage and oversee all import/export operations within our frozen food business in the UAE.
Key Responsibilities
- Manage end to end import and export operations for frozen food products.
- Prepare and verify all shipping and legal documentation (Invoice, Packing List, Bill of Lading, COO, etc.).
- Handle customs clearance procedures in coordination with freight forwarders and customs authorities.
- Arrange and manage health certificates, food safety certificates, and veterinary/municipality approvals.
- Ensure compliance with UAE import/export regulations and food control authority requirements.
- Coordinate temperature controlled logistics (cold chain management) for frozen goods.
- Follow up with shipping lines, clearing agents, and transport companies for timely clearance and delivery.
- Monitor shipment schedules and ensure on time dispatch and arrival of goods.
- Maintain accurate records of shipments, documentation, and compliance files.
- Resolve any shipment delays, documentation issues, or customs related queries.
- Liaise with suppliers, buyers, and internal departments to ensure smooth logistics flow.
- Continuously track shipment status and provide regular updates to management.
Requirements
- Proven experience as Import/Export Coordinator or similar role in the frozen food or food trading industry.
- Strong knowledge of UAE customs regulations and import/export procedures.
- Experience handling food related certifications (Health Certificate, Municipality approvals, etc.).
- Familiarity with cold chain logistics and temperature sensitive cargo handling.
- Excellent communication and strong follow up skills.
- Ability to manage multiple shipments and work under pressure.
- Proficiency in MS Office and logistics documentation systems.
- Strong attention to detail and problem solving ability.
- Bachelor’s degree in Supply Chain, Logistics, Business Administration, or related field preferred.
Application Questions
- How many years of experience do you have in Import & Export coordination, specifically in the UAE?
- Do you have experience working in the frozen food or food trading industry? Please explain your role.
- Which types of shipping and trade documents have you handled? (e.g., Invoice, Packing List, Bill of Lading, COO, etc.)
- Have you managed UAE customs clearance procedures directly or through a clearing agent? Please describe.
- Do you have experience arranging health certificates and food safety approvals from UAE authorities (Municipality / MOCCAE)?
- How do you ensure smooth cold chain logistics for temperature sensitive shipments?
- How do you manage multiple shipments and ensure timely follow ups?
- Are you comfortable working under pressure and handling urgent shipment clearances?
Work Location
- In person
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