HR Operations Senior Associate Officer
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Key skills for this role
About the Role
ADIB - Abu Dhabi Islamic Bank is seeking an HR Operations Senior Associate Officer for UAE Nationals only. The role manages off-boarding, employee changes, EOSB calculations, salary suspensions, and employment verifications.
Key Skills for This Role
Responsibilities
- Manage the off boarding process
- Handle suspension and release of staff salaries
- Process employee changes in the Fusion system
- Support operational HR policy updates
- Prepare reports and statistics related to leavers
- Coordinate with the Legal Department on court cases
- Liaise with AD Pension
- Liaise with MOHRE
- Coordinate with GCC authorities
- Calculate EOSB
- Handle employment verification and reference check requests
Requirements
- Proficiency in Microsoft Office applications
- Strong interpersonal and communication skills
- Strong planning and organizational skills
- Effective problem solving abilities
- Strong negotiation skills
- Good knowledge of ADIB banking applications and systems
- Familiarity with ADIB policies and procedures
- Familiarity with ADIB pension policy
- Familiarity with MOHRE policy
- Familiarity with GCC policy
- Ability to deal with court cases
- This position is for UAE Nationals only
Full Job Posting
Role Purpose
- Manage the off boarding process.
- Handle suspension and release of staff salaries.
- Process employee changes in the Fusion system.
- Support operational HR policy updates.
- Prepare reports and statistics related to leavers.
- Coordinate with the Legal Department on court cases.
- Liaise with AD Pension.
- Liaise with MOHRE.
- Coordinate with GCC authorities.
Staff Resignations and Terminations
- Coordinate with employees and relevant departments to collect resignation and termination documents.
- Prepare exit documentation, including checklists, resignation or termination notifications, and exit interview summaries.
- Conduct exit interviews with resigning employees and maintain records of their next destinations in the job market for analysis purposes.
- Liaise with the Emiratization team for UAE national leavers.
- Update resignation and termination records in the e HR system and upload the supporting documents.
- Provide the complete resignation or termination file to the officer responsible for EOSI calculation and further exit processing.
- Notify relevant stakeholders, including Payroll, ICD, ITD, RFO, RBO, Card Center, and Admin, so they can take the necessary actions for resigned or terminated employees.
- Prepare and maintain monthly reports on resigned, terminated, and future dated resignations, and submit them to the Head of MIS for record keeping.
- Update or deactivate staff access in the ID Manager System for resigned or terminated employees based on their last working day.
Handling the Off Boarding process
- Calculate EOSB.
- Coordinate with former employees to obtain their signed acceptance and finalize the settlement process.
- Coordinate with Payroll to process EOSB payments.
- Coordinate with GRD on visa cancellation.
- Coordinate with the Collection Unit to ensure appropriate action is taken before benefits are released.
- Maintain a comprehensive tracking record of EOSB calculations.
Suspension and release of staff salaries
- Suspend salaries for resigned or terminated employees to prevent overpayments.
- Release suspended salaries once attendance is regularized or all required documents are completed.
- Maintain a tracking sheet for salary suspensions and releases and share it with Payroll before the monthly salary run.
Employment verification and reference check requests
- Handle employment verification requests from external parties and provide reference check feedback for former employees to their new employers.
Employee changes in the Fusion system
- Review, validate, and approve employee changes in the Fusion system based on the supporting documentation, ensuring all required approvals and documents are in place for each request.
Specialist skills / technical knowledge required for this role
- Proficiency in Microsoft Office applications
- Strong interpersonal and communication skills
- Strong planning and organizational skills
- Effective problem solving abilities
- Strong negotiation skills
- Good knowledge of ADIB banking applications and systems
- Familiarity with ADIB policies and procedures
- Familiarity with ADIB pension policy
- Familiarity with MOHRE policy
- Familiarity with GCC policy
- Ability to deal with court cases
Note
- This position is for UAE Nationals only.
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