HR COORDINATOR
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Key skills for this role
About the Role
Infotech For Employment is seeking an HR Coordinator to support the employee lifecycle in the Oil & Gas manpower supply sector. Responsibilities include recruitment, onboarding, mobilization, training coordination, and document control.
Key Skills for This Role
Responsibilities
- Manage the full recruitment cycle for white collar positions in the Oil & Gas industry
- Source candidates through LinkedIn, job portals, recruitment agencies, referrals, and internal databases
- Screen CVs and shortlist qualified candidates based on client requirements
- Conduct initial HR interviews and candidate assessments
- Coordinate online and face to face interviews with clients
- Issue offer letters and coordinate pre employment requirements
- Maintain recruitment trackers and candidate databases
- Coordinate employee onboarding and joining formalities
- Prepare employment contracts and onboarding documentation
- Coordinate employee medical examinations, visa processing, Emirates ID, and labor documentation
- Coordinate employee travel arrangements, accommodation, and transportation where required
- Schedule and book mandatory ADNOC and client required training
Requirements
- Bachelor's Degree in Human Resources, Business Administration, or related field
- Minimum 3 5 years of HR coordination experience in the UAE
- Experience in a manpower supply or Oil & Gas company is highly preferred
- Knowledge of ADNOC procedures and client mobilization requirements is an advantage
- Familiarity with UAE Labour Law
Full Job Posting
Job Summary
- The HR Coordinator is responsible for supporting the complete employee lifecycle, including recruitment, onboarding, mobilization, training coordination, document control, and HR administration.
- The role primarily focuses on recruiting white collar professionals for Oil & Gas projects, coordinating ADNOC and client requirements, managing employee documentation and passports, and ensuring smooth mobilization of personnel for onshore and offshore projects.
Key Responsibilities
- Recruitment & Talent Acquisition: Manage the full recruitment cycle for white collar positions in the Oil & Gas industry.
- Source candidates through LinkedIn, job portals, recruitment agencies, referrals, and internal databases.
- Screen CVs and shortlist qualified candidates based on client requirements.
- Conduct initial HR interviews and candidate assessments.
- Coordinate online and face to face interviews with clients.
- Prepare interview schedules and communicate interview details to candidates.
- Issue offer letters and coordinate pre employment requirements.
- Maintain recruitment trackers and candidate databases.
- Build and maintain a strong talent pipeline for current and future manpower requirements.
- Mobilization & Onboarding: Coordinate employee onboarding and joining formalities.
- Prepare employment contracts and onboarding documentation.
- Collect and verify employee documents prior to mobilization.
Qualifications
- Bachelor's Degree in Human Resources, Business Administration, or a related field.
- Minimum 3–5 years of HR coordination experience in the UAE.
- Experience in a manpower supply or Oil & Gas company is highly preferred.
- Knowledge of ADNOC procedures and client mobilization requirements is an advantage.
- Familiarity with UAE Labour Law.
Required Skills
- White collar recruitment and talent acquisition.
- Strong knowledge of Oil & Gas recruitment processes.
- Experience coordinating ADNOC and third party training.
- Employee mobilization and onboarding coordination.
- Safe custody and management of employee passports.
- Excellent document control and record management.
- Strong organizational and time management skills.
- Ability to manage multiple priorities in a fast paced environment.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience using HRIS, ATS, or ERP systems is an advantage.
- High level of integrity and confidentiality.
Preferred Experience
- Recruitment for Engineering, HSE, Procurement, Administration, Finance, and Technical positions.
- ADNOC project mobilization (Onshore and Offshore).
- Coordination of employee medicals, training, visas, and onboarding.
- Experience working with manpower supply companies serving ADNOC, EPC contractors, and Oil & Gas clients.
- Knowledge of offshore rotations, project mobilization, and client compliance requirements.
Key Competencies
- Recruitment & Talent Acquisition
- Employee Mobilization
- HR Administration
- Training Coordination
- Passport & Document Control
- Communication & Stakeholder Management
- Attention to Detail
- Confidentiality & Ethics
- Problem Solving
- Planning & Organization
- Teamwork
- Customer Service Orientation
Work Location
- In person
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