Document Controller
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Key skills for this role
About the Role
The Document Controller manages, tracks, and maintains project documentation for the TAQA-T Substation Project. Responsibilities include processing transmittals, correspondence, and client comments, maintaining document registers, and ensuring version control.
Key Skills for This Role
Responsibilities
- Maintain and update the project document register, including document transmittals, correspondence logs, and client comment sheets
- Ensure timely recording, tracking, and distribution of incoming and outgoing project documents
- Prepare document transmittals, cover sheets, and official correspondence in accordance with approved templates and numbering system
- Submit documents, drawings, and correspondence to Consultant and Client within required timelines
- Circulate client comments, review sheets, and official correspondence to relevant internal team members
- Coordinate with Consultant's and Client's Document Controllers regarding submissions, revisions, approvals, and status updates
- Monitor document revisions and maintain version control to ensure only latest approved documents are in circulation
- Maintain both electronic and hard copy filing systems in compliance with project and company procedures
- Generate periodic document status reports and follow up on pending submissions, reviews, and approvals
- Ensure confidentiality, accuracy, and completeness of all project documentation
Requirements
- Bachelor's degree or Diploma in Business Administration, Engineering, or related field
- Minimum 3 5 years of experience as a Document Controller, preferably in power, utility, substation, or infrastructure projects
- Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems (Aconex, EDMS, SharePoint, or similar)
- Strong organizational, communication, and time management skills
- Excellent attention to detail and accuracy
Full Job Posting
Job Summary
- The Document Controller is responsible for managing, tracking, and maintaining all project documentation related to the TAQA T Substation Project.
Key Responsibilities
- Maintain and update the project document register, including document transmittals, correspondence logs, and client comment sheets.
- Ensure the timely recording, tracking, and distribution of incoming and outgoing project documents.
- Prepare document transmittals, cover sheets, and official correspondence in accordance with the approved templates and document numbering system.
- Submit documents, drawings, and correspondence to the Consultant and Client within the required timelines.
- Circulate client comments, review sheets, and official correspondence to the relevant internal team members for necessary action.
- Coordinate with the Consultant's and Client's Document Controllers regarding document submissions, revisions, approvals, and status updates.
- Monitor document revisions and maintain version control to ensure only the latest approved documents are in circulation.
- Maintain both electronic and hard copy filing systems in compliance with project and company document control procedures.
- Generate periodic document status reports and follow up on pending submissions, reviews, and approvals.
- Ensure confidentiality, accuracy, and completeness of all project documentation.
- Support the project team in all document control activities and administrative requirements.
Qualifications
- Bachelor's degree or Diploma in Business Administration, Engineering, or a related field.
- Minimum of 3–5 years of experience as a Document Controller, preferably in power, utility, substation, or infrastructure projects.
- Experience working on TAQA T, TRANSCO, ADNOC, or similar UAE utility projects is an advantage.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems (Aconex, EDMS, SharePoint, or similar).
- Strong organizational, communication, and time management skills.
- Ability to work under pressure and manage multiple document submissions while meeting strict deadlines.
- Excellent attention to detail and accuracy in document control processes.
Work Location
- In person
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