HR Assistant Intern
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Key skills for this role
About the Role
Shiseido is seeking an HR Assistant Intern for a 1-year internship starting September 2026 in the UAE. The role involves maintaining employee records, supporting recruitment, onboarding, offboarding, and employee engagement initiatives.
Key Skills for This Role
Responsibilities
- Maintain and update employee records, ensuring accuracy and confidentiality
- Provide administrative support in HR functions: onboarding, offboarding, recruitment, visa and insurance processes
- Assist with employee engagement initiatives and events
- Support employee relations by addressing basic inquiries and escalating complex issues
- Prepare employee documentation including verification letters, NOCs, salary certificates
Requirements
- Bachelor's degree in HR or related field
- Strong organizational skills and attention to detail
- Excellent interpersonal skills, enthusiastic and motivated
- Ability to work well in a team and adapt to multinational environments
Full Job Posting
Internship Overview
- Internship contract starting September 2026, location UAE, duration 1 year.
Main Responsibilities
- Maintain and update employee records, ensuring accuracy and confidentiality.
- Provide administrative support in HR functions: onboarding, offboarding, recruitment, visa and insurance.
- Assist with employee engagement initiatives and events.
- Support employee relations by addressing basic inquiries and escalating complex issues.
- Support projects with the Head of HR.
HR Administration
- Organize and maintain comprehensive employee records, including digitizing documents.
- Prepare employee documentation: verification letters, NOCs, salary certificates, employment confirmation letters.
- Assist in preparing employment offers, visa related contracts, and other HR documentation.
- Support administration of employee insurance enrollment and visa documentation processing.
Recruitment
- Work closely with HR Executive on recruitment process.
- Coordinate internal interviews with candidates and managers.
- Communicate professionally with candidates after each interview outcome.
- Maintain accurate recruitment records throughout candidate lifecycle.
HR Events & Projects
- Coordinate projects, initiatives, and campaigns with HR Team.
- Enhance employee celebrations (birthdays, farewells) by coordinating with Office Management.
- Support organizing HR events, celebrations, and team building activities.
- Work with Head of HR on initiating Emiratization and implementing other projects.
Requirements
- Bachelor's degree in HR or related field.
- Strong organizational skills and attention to detail.
- Excellent interpersonal skills, enthusiastic and motivated.
- Ability to work well in a team and adapt to multinational and diverse work environments.
- Exceptional professional etiquette and demeanor.
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