HR Administrator
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Key skills for this role
About the Role
Tate is seeking an HR Administrator to provide comprehensive administrative and operational support across the full employee lifecycle. The role involves drafting onboarding/offboarding documentation, coordinating inductions, maintaining employee records, and supporting payroll processing.
Key Skills for This Role
Responsibilities
- Draft, prepare, and issue onboarding and offboarding documentation including offer letters, contracts of employment, job descriptions, new starter forms, resignation acknowledgements and paperwork
- Coordinate and conduct reference checks in line with company policy and local requirements
- Raise and track IT access and equipment requests for new starters
- Organise and coordinate induction schedules, liaising with managers and internal stakeholders
- Coordinate and administer exit interviews, ensuring feedback is captured and logged appropriately
- Draft salary change, promotion, and role change letters in line with approvals and governance requirements
- Coordinate and administer probation review processes, including reminders, documentation, and record keeping
- Provide administrative support for maternity, paternity, parent's leave, and other statutory or company leave processes
- Administer sick leave records, ensuring accurate tracking and reporting in line with policy and local legislation
- Act as a first line point of contact for employee and manager HR administration queries, escalating where appropriate
- Maintain accurate and up to date employee records across HR systems and personnel files
- Support payroll processing by ensuring employee data is accurate and up to date, preparing payroll related documentation, and liaising with payroll providers as required
Requirements
- Previous experience in an HR administration or HR support role
- Strong attention to detail with a high standard of accuracy and confidentiality
- Excellent organisational and time management skills
- Clear written and verbal communication skills
- Comfortable working with HR systems and Microsoft Office (Word, Excel, Outlook)
- A proactive, service oriented mindset with the ability to work effectively as part of a team
Full Job Posting
About Tate
- Tate is an independent brand operating within Kingspan Group, a global plc group of companies, recognised worldwide as an industry leader in data centre infrastructure solutions and commercial office raised access floors.
- Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia.
About The Role
- The HR Administrator provides comprehensive administrative and operational support across the full employee lifecycle.
- This role is critical to ensuring accurate, timely, and compliant HR processes, supporting a positive employee experience from onboarding through to offboarding.
Key Responsibilities
- Draft, prepare, and issue onboarding and offboarding documentation including offer letters, contracts of employment, job descriptions, new starter forms, resignation acknowledgements and paperwork.
- Coordinate and conduct reference checks in line with company policy and local requirements.
- Raise and track IT access and equipment requests for new starters.
- Organise and coordinate induction schedules, liaising with managers and internal stakeholders to ensure a smooth onboarding experience.
- Coordinate and administer exit interviews, ensuring feedback is captured and logged appropriately and update HR systems and employee records to reflect leaver status accurately and on time.
- Draft salary change, promotion, and role change letters in line with approvals and governance requirements and prepare and issue standard employment letters and salary certificates.
- Coordinate and administer probation review processes, including reminders, documentation, and record keeping.
- Provide administrative support for maternity, paternity, parent's leave, and other statutory or company leave processes.
- Administer sick leave records, ensuring accurate tracking and reporting in line with policy and local legislation.
- Act as a first line point of contact for employee and manager HR administration queries, escalating where appropriate.
- Maintain accurate and up to date employee records across HR systems and personnel files.
- Support HR audits, reporting, and compliance activities by ensuring documentation is complete and accessible.
Skills & Experience
- Previous experience in an HR administration or HR support role.
- Strong attention to detail with a high standard of accuracy and confidentiality.
- Excellent organisational and time management skills, with the ability to manage multiple priorities.
- Clear written and verbal communication skills.
- Comfortable working with HR systems and Microsoft Office (Word, Excel, Outlook).
- A proactive, service oriented mindset with the ability to work effectively as part of a team.
IMS Responsibilities
- Adhere to the Employee Handbook, Group Code of Conduct, the Group Compliance Policy, the IMS Policy, and all other applicable company policies and procedures.
- Maintain awareness of the requirements of, and their individual contribution to and impact on the effectiveness of, the Integrated Management System (IMS).
- Report on unsafe acts, unsafe conditions, incidents, and injuries, quality issues, compliance concerns, violations to the appropriate personnel without delay.
- Participate in required training, audits, and continuous improvement initiatives.
Key Competencies
- Attention to Detail & Accuracy: strong focus on accuracy when handling sensitive employee data, contracts and payroll information.
- Organisation & Process Management: capable of managing multiple administrative tasks and deadlines, ensuring recurring processes are completed on time.
- Confidentiality & Professional Judgment: handles sensitive employee and business information with discretion and integrity.
- Communication & Stakeholder Support: communicates clearly and professionally with employees, managers, and internal stakeholders.
- Proactivity & Continuous Improvement: takes ownership of HR administrative tasks, anticipates issues before they arise, and contributes to improving templates, processes, and ways of working.
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