HR & Admin Officer
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Key skills for this role
About the Role
Al Nakheel Hygienic Paper Manufacturing seeks an HR & Admin Officer in Abu Dhabi to manage visa processes, government relations, employee transportation, accommodation, and HR administration.
Key Skills for This Role
Responsibilities
- Manage all employee and dependent visa processes within the Emirate of Abu Dhabi
- Coordinate with relevant Abu Dhabi government authorities including ICP, TAMM, MOHRE, AD Police, Abu Dhabi Municipality
- Process and monitor labour contracts, work permits, labour card amendments, employment offers, and other MOHRE related transactions
- Facilitate business visit visas, mission visas, and travel related documentation for employees and visitors
- Coordinate employee transportation requirements, including staff buses, shuttle services, taxi arrangements, transportation vendors, route planning
- Oversee staff accommodation administration, including lease coordination, maintenance requests, utility services, inspections, and accommodation vendor management
- Manage contracts and service providers for accommodation, transportation, catering, uniforms, office supplies, housekeeping, security, and other administrative services
- Coordinate uniform procurement, sizing, issuance, replacements, inventory management, and vendor communication
- Process and manage HR related invoices, verify vendor billing, prepare payment requests, reconcile records, and coordinate with Finance department
- Administer petty cash, maintain accurate expense records, and prepare reconciliation reports
- Prepare HR documentation including salary certificates, employment certificates, NOCs, experience letters, visa letters, bank letters, and other employee related correspondence
- Coordinate employee onboarding and offboarding administration, including document collection, asset allocation, orientation logistics, visa processing, and final settlement documentation
Requirements
- Experience in managing employee and dependent visa processes within Abu Dhabi
- Knowledge of UAE government authorities including ICP, TAMM, MOHRE, AD Police, Abu Dhabi Municipality
- Experience in processing labour contracts, work permits, and MOHRE related transactions
- Ability to coordinate employee transportation, accommodation, and administrative services
- Experience in HR documentation, onboarding, offboarding, and record keeping
- UAE Driving License (preferred)
Full Job Posting
Key Responsibilities
- Manage all employee and dependent visa processes within the Emirate of Abu Dhabi, including new employment visas, visa renewals, status changes, Emirates ID applications, medical fitness procedures, visa cancellations, family sponsorships, and related immigration requirements.
- Coordinate with relevant Abu Dhabi government authorities including the ICP (Federal Authority for Identity, Citizenship, Customs & Port Security), TAMM, MOHRE, AD Police, Abu Dhabi Municipality, and other regulatory bodies to ensure compliance with all legal requirements.
- Process and monitor labour contracts, work permits, labour card amendments, employment offers, and other MOHRE related transactions.
- Facilitate business visit visas, mission visas, and travel related documentation for employees and visitors.
- Coordinate employee transportation requirements, including staff buses, shuttle services, taxi arrangements, transportation vendors, route planning, and transportation related issue resolution.
- Oversee staff accommodation administration, including lease coordination, maintenance requests, utility services, inspections, and accommodation vendor management.
- Manage contracts and service providers for accommodation, transportation, catering, uniforms, office supplies, housekeeping, security, and other administrative services.
- Coordinate uniform procurement, sizing, issuance, replacements, inventory management, and vendor communication.
- Process and manage HR related invoices, verify vendor billing, prepare payment requests, reconcile records, and coordinate with the Finance department to ensure timely payments.
- Administer petty cash, maintain accurate expense records, and prepare reconciliation reports.
- Prepare HR documentation including salary certificates, employment certificates, NOCs, experience letters, visa letters, bank letters, and other employee related correspondence.
- Coordinate employee onboarding and offboarding administration, including document collection, asset allocation, orientation logistics, visa processing, and final settlement documentation.
Additional Information
- Job Type: Full time
- Pay: From AED1.00 per month
- Application Question(s): What is your current salary? What is your notice period? What is your salary expectations? Do you have a UAE Driving License?
- Work Location: In person
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