Head of Administration (Russian Speaker)
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Key skills for this role
Role Overview
The Head of Administration oversees administrative operations, facilities, support services, documentation, assets, vendors, and internal coordination.
The role ensures efficient, compliant, and cost-effective administrative services and maintains a professional workplace.
Work location is in person.
Key Skills for This Role
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About Object 1
Object 1 is a contemporary development company and part of the international TSZ Group.
The company has delivered architectural projects globally for more than 10 years and is expanding its presence in Dubai.
Role Overview
The Head of Administration oversees administrative operations, facilities, support services, documentation, assets, vendors, and internal coordination.
The role ensures efficient, compliant, and cost-effective administrative services and maintains a professional workplace.
Work location is in person.
Key Responsibilities
- Lead the Administration team and oversee daily administrative operations.
- Manage offices, sales galleries, facilities, maintenance, utilities, security, access, parking, and workplace requirements.
- Manage vendors, contracts, quotations, negotiations, renewals, and service quality.
- Monitor the Administration budget, control expenses, and identify cost-saving opportunities.
- Maintain records for company assets, vehicles, equipment, furniture, mobile phones, SIM cards, and other resources.
- Coordinate licenses, permits, registrations, renewals, and government or corporate administrative requirements.
- Develop Administration policies, SOPs, workflows, and internal controls.
- Coordinate administrative needs with HR, Finance, Legal, Procurement, Sales, Marketing, and Projects.
- Set team objectives and KPIs, monitor performance, and provide guidance and training.
- Ensure compliance with company policies, health and safety standards, contractual requirements, and regulations.
- Prepare management reports covering budgets, vendors, contracts, assets, facilities, renewals, and KPIs.
- Support sales galleries, project or site offices, office or showroom setups, VIP visits, events, and project launches.
Qualifications and Experience
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 5–7 years of relevant administrative experience with managerial or supervisory experience.
- Experience in office and facilities management, vendor management, budgeting, contracts, and administrative operations.
- Experience managing administrative teams and multiple service providers.
- Experience in real estate development, property, construction, hospitality, luxury, or a similar industry is preferred.
- The title identifies Russian-language capability as relevant to the role.
What We Provide
- Competitive salary according to market standards.
- Official employment under UAE Labour Law.
- Employment visa and medical insurance.
- Office in Downtown and a friendly work environment.
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