Government Relations Administrator
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Key skills for this role
About the Role
Blue Ray Printing is looking for a Government Relations Administrator to manage visa, labor card, and EID processes, coordinate with government authorities, and maintain employee records.
Key Skills for This Role
Responsibilities
- Assist in implementing new rules set by DNRD, MOL & EID and organize department policies and procedures
- Issue NOC letters to employees for various purposes
- Monitor, coordinate, organize and remind employees on visa, labor card and EID issuance and expiration dates
- Coordinate and organize application of government formalities for employees including visa requests outside UAE
- Manage, organize and safekeeping of employee passports
- First point of contact for employees concerning visa requirements for other countries' embassies and consulates
- Generate list of staff with expiration due dates and follow up on visa renewal
- Update HC with current rules and changes in processes
- File management of department systems shared folder database and physical files
- Maintain department online application system and distribute tasks to GR officers
- Prepare Government Relations report on quarterly basis
Requirements
- Proficiency in Arabic and English languages
- Strong familiarity with Microsoft Office
- Experience as an administrator is a plus
- Secretarial Diploma and/or in Office Administration
Full Job Posting
Job Summary
- Assist in implementing new rules set by DNRD, MOL & EID as well as organizing the department’s policies and procedures.
- Issue NOC letters to employees for various purposes as required.
- Monitoring, coordinate, organize and remind all MAFP employees and new joiners on their visa, labor card and EID issuance and expiration date, including respective family and other household members.
- Coordinate and organize the application of Government formalities for employees including the visa request of MAF companies outside UAE.
- Manage, organize and safekeeping of Employee’s passport.
- First point of contact for MAFP employees concerning visa requirements other country’s embassy and consulates on company’s executives’ business trips.
- Generates list of staff with expiration due date within 2 months & advised each employee to submit documents required for visa renewal & follow up continuously till the end. Issue photo copies of passports after visas have been stamped to relevant HC/Dept.
- Update HC with current rules and changes in processes or procedures if any & respond on any other GR related queries.
GR Related Administration
- File Management of department systems shared folder data base as well as physical file management.
- Set and organize a smooth flow of document for proper tracking of all requests and document handling of the department.
- Communicate and provide information by relevant methods internally to assist and enable the GR department’s effective function and efficient service to fully deliver the request.
- Maintaining the department online application system.
- Equally distribute and assign task to concern GR officer, ensure accurate documentation and workflow process for submitted applications
- Preparation of Government Relations report on quarterly basis.
Functional / Technical Competencies
- Proficiency in Arabic and English Languages
- Strong familiarity with Microsoft Office
Required Background
- Experience as an administrator is a plus
- Secretarial Diploma and/or in Office Administration.
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