FM Administrator (Emirati Future Leader)
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Key skills for this role
About the Role
Khidmah seeks an FM Administrator to provide administrative and secretarial support to the Services Division. The role requires a diploma or degree in Business Administration, 1 year of administrative experience, and immediate availability.
Key Skills for This Role
Responsibilities
- Provide general administration and personal assistance to the Services Department
- Archive documents and maintain filing and document control system
- Prepare daily/weekly expense reports and ensure timely approval
- Coordinate data and approvals for RFQ, quotations, and purchase requisitions
- Chase suppliers for material delivery and invoice submission
- Seek client approvals for additional works as per Facilities Manager requests
- Provide HR related administrative assistance for technical and professional staff
- Arrange meetings, inductions, and keep records of proceedings
Requirements
- Diploma or Bachelor’s degree in Business Administration or relevant specialization
- 1 year of experience as an Administrative Officer
- Currently not working and can join immediately
- FM related certifications (e.g., Facility Management Professional) are preferable
Full Job Posting
Job Purpose
- To provide effective and efficient administrative, secretarial and personal assistance to the Services Division
Requirements
- Diploma or Bachelor’s degree in Business Administration or relevant specialization
- FM Related certifications e.g. Facility Management Professional is preferable
- Currently not working & can join immediately
Experience
- 1 year of experience working as an Administrative Officer
- Preference will be given to candidates with relevant FM Industry
Roles, Responsibilities, Duties
- Provide general administration and personal assistance required by Services Department
- Provide a full admin support to the team and department
- Archive documents or files on behalf of the Team
- Prepare the daily or weekly expenses report and ensure accurate and timely expense reports are approved by Supervisors before lodging with Finance Department
- Prepare and coordinate data and approvals starting from RFQ, Quotations, and Purchase requisitions for the online purchasing
- Maintain a proper and user friendly filing and document control system for recording and tracking of all documents
- To develop and draft various reports (Weekly Reports, Monthly Reports) as required by the Facilities Manager and client
- To chase suppliers for materials delivery and ensure it reaches the sites
- To chase submitting of invoices through the supplier and DC and the supplier payment process through finance department
- To seek approvals from the client for any additional works required in the sites as per the Facilities Manager requests
- Provide general administration assistance for HR related issues for both Technical and Professional staff
- Provide the required documents for the monthly PMS and maintain regularly in FSI
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