Document Controller
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Key skills for this role
About the Role
Basatin Landscaping (Khidmah) seeks a Document Controller to manage project documentation for landscaping and construction projects in Abu Dhabi. Responsibilities include filing, version control, QA/QC procedures, and stakeholder communication.
Key Skills for This Role
Responsibilities
- Maintain and oversee accurate filing and archiving of all project documentation
- Coordinate and implement QA/QC documentation procedures
- Facilitate communication between stakeholders including contractors, suppliers, and internal departments
- Assist in preparation and distribution of reports, drawings, and specifications
- Monitor and update document management system regularly
- Support site supervision teams with timely access to technical documentation
- Track documentation deadlines and expiry dates
Requirements
- Relevant certification or diploma in document control, construction management, or administrative support
- Proven experience in document control or similar administrative roles within construction or landscaping industries
- Understanding of MEP coordination and site supervision processes
- Proficiency with document management software
- Data entry accuracy
- Effective communication with diverse teams
- Reliability, accountability, and proactive problem solving
Full Job Posting
Job Purpose
- The role of Document Controller at Basatin Landscaping is pivotal in ensuring effective management, organization, and control of project and operational documentation within the Operations Construction department.
- Based in Abu Dhabi, this position supports smooth project execution through meticulous oversight of documentation workflows and compliance.
Roles, Responsibilities & Duties
- Maintain and oversee the accurate filing and archiving of all project documentation, ensuring easy retrieval and version control.
- Coordinate and implement QA/QC documentation procedures in collaboration with project teams.
- Facilitate communication and information flow between various stakeholders including contractors, suppliers, and internal departments.
- Assist in the preparation and distribution of reports, drawings, and specifications related to landscaping, irrigation, and utility services.
- Monitor and update the document management system regularly, ensuring data integrity and security.
- Support site supervision teams with timely access to technical documentation necessary for landscaping execution and MEP coordination.
- Ensure accountability by tracking documentation deadlines and expiry dates, taking appropriate action to maintain compliance.
- Work collaboratively within the Operations Construction team, fostering a culture of teamwork and customer focus.
Qualification
- Successful candidates will typically have completed a relevant certification or diploma related to document control, construction management, or administrative support.
- Familiarity with landscaping, irrigation, and utility services documentation is highly advantageous.
- A foundational understanding of Tech & Data Fluency is desirable.
- Competencies include a strong action oriented mindset, excellent communication skills, and a solid grasp of QA/QC procedures.
Experience & Skills
- Proven experience in document control or similar administrative roles within construction or landscaping industries.
- Strong understanding of MEP coordination and site supervision processes.
- Experience in managing project documentation within a customer focused operational environment.
- Key skills include effective teamwork, ability to manage multiple document workflows simultaneously, and ensuring strict compliance with regulatory and quality standards.
- Familiarity with irrigation system setup and landscaping project execution documentation will be beneficial.
- Proficiency with document management software, data entry accuracy, and effective communication with diverse teams are critical.
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