Finance Executive - Accounts Payable

Job Scope

Main Duties And Responsibilities

• Invoice Processing and Payment:
• Receive, review, and process vendor invoices, expense reports, and payment requests in a timely manner.
• Verify accuracy, coding, and approval of invoices before initiating payments through the designated payment systems.
• Vendor Management:
• Maintain vendor records, contact information, and payment terms to ensure accurate and timely vendor payments.
• Communicate with vendors regarding invoice discrepancies, payment inquiries, and resolution of payment issues.
• Expense Reimbursement:
• Process employee expense reports, verify receipts, and ensure compliance with company expense policies and reimbursement procedures.
• Reconcile expense reports with supporting documentation and initiate reimbursements according to established timelines.
• Account Reconciliation:
• Reconcile accounts payable transactions, vendor statements, and aging reports to ensure accuracy and completeness of payables records.
• Investigate and resolve discrepancies, outstanding balances, and payment delays in coordination with vendors and internal stakeholders.
• Compliance and Controls:
• Ensure compliance with financial policies, procedures, and internal controls in accounts payable processing and disbursement activities.
• Implement segregation of duties, approval workflows, and audit trails to maintain financial integrity and prevent fraud risks.
• Reporting and Analysis:
• Generate accounts payable reports, aging analyses, and cash flow projections to track payables status and forecast payment obligations.
• Provide insights, variance analyses, and recommendations to management on payables performance and cash flow management.
• Process Improvement:
• Identify opportunities for process enhancements, automation, and efficiency improvements in accounts payable workflows and payment processing.
• Collaborate with cross-functional teams to streamline payables processes, reduce manual tasks, and enhance operational effectiveness.