Facilities Coordinator
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Key skills for this role
About the Role
Assist Facilities Manager in building maintenance, manage internal moves, monitor supplies, support events, and ensure excellent customer service with strong organizational skills.
Key Skills for This Role
Responsibilities
- Assess building maintenance issues by conducting weekly walks and recording findings
- Work with Facilities Manager and Moves and Changes team to address internal space requirements and organize team moves
- Monitor stock levels of stationary and consumables and place orders with suppliers
- Manage internal moves within the building with the Facilities Manager
- Maintain floor plans with Facilities Manager and Moves and Changes team
- Assist in setting up in house and external events as required
- Report defective H&S equipment and arrange repairs
- Support Assistant Facilities Manager with vendor management and soft service support
- Manage fire wardens and first aiders and assist with scheduling training
- Upkeep and review of manuals, handbooks, guidance notes
- Cover receptionist role and responsibilities when required
- Manage day to day mail room operation, deliveries, and enquiries
Requirements
- Experience in facilities coordination or related role
- Knowledge of building maintenance and health and safety procedures
- Strong organizational and communication skills
- Ability to manage multiple tasks and work with cross functional teams
Full Job Posting
Role Overview
- Reporting daily to the Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.
Key Responsibilities
- Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
- Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
- Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
- Managing internal moves within the building with the Facilities Manager.
- Working with Facilities Manager and Moves and Changes team to maintain floor plans.
- Assisting in setting up in house and external events as and when required.
- Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
- Supporting the Assistant Facilities Manager as and when required regarding vendor management and Soft Service Support.
- Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
- Upkeep and review of Manuals, Handbooks, Guidance notes etc.
- Cover Receptionist Role & Responsibilities when required
- Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required
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