Facilities Assistant Manager
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Key skills for this role
About the Role
CTRD Arabia seeks a Facilities Assistant Manager on a 12-month fixed-term contract in Riyadh to manage leased estate, security, maintenance, and asset inventory. The role requires 3+ years of facilities management experience in KSA, fluency in English and Arabic, and a driving license.
Key Skills for This Role
Responsibilities
- Maintain the facilities register including Planned Preventative Maintenance, Corrective Maintenance, condition assessment, arranging cleaning, repairs and refurbishments
- Manage security of the company estate, maintain access lists, key presses, and emergency access
- Provide input to the asset register, conduct asset damage assessments, raise requirements for new or replacement assets
- Conduct move in/move out for occupants and offices, liaise with logistics and contractors
- Manage relationships with construction and repair contractors, oversee works
- Ensure compliance with safety and operational standards
- Monitor and work within annual operating budgets for facilities
- Provide training, advice and support to staff on facilities and assets
Requirements
- Proven experience of at least 3 years in facilities management in KSA
- Excellent organisational, problem solving and administrative skills
- Strong communication and interpersonal skills
- Fluent English & Arabic both verbal and written
- Driving License
- Expert in MS Excel & Word
- Proficient in MS Outlook, Teams & PowerPoint
- Professional qualification to Level 3 in facilities management (desirable)
Full Job Posting
Role Overview
- The fundamental purpose of our Country Management Office (CMO) is to support and develop the people, projects and business management of CTRD (UK & Arabia) within KSA.
- The CMO provides the functions needed to ensure that our people and projects have the centralised support they require to enable them to succeed.
- The Facilities Assistant Manager is responsible for managing our extensive leased estate including sourcing, security, refurbishment, routine maintenance, emergency repair and tenant handovers.
- Additionally, they are responsible for informing our asset inventory, maintaining required quantities, replacing and disposing of assets.
- The Facilities Assistant Manager will also promote and maintain company wide awareness of good facilities management.
Role Responsibilities
- Responsible for maintaining the facilities (accommodation and offices) register including Planned Preventative Maintenance, Corrective Maintenance, condition and deterioration assessment, arranging cleaning, repairs and refurbishments, managing requirements for new and/or temporary facilities, resea
- Responsible for security of the company estate, maintaining and keeping up to date access lists for all facilities, maintaining secure key presses and spare keys, providing emergency access to facilities when required, ensuring access control systems are provided, maintained and kept up to date.
- Responsible for providing input to the asset register, conducting asset damage assessments, raising requirements for new or replacement assets, raising Purchase Requests to Procurement for new or replacement assets, assisting with and informing through life asset management, conducting asset disposa
- Responsible for conducting move in/move out (MIMO) for individual occupants (accommodation) and Project Directors (offices), liaising with Logistics to conduct and/or arrange furniture delivery, assembly, removal and disposal, liaising with cleaning, repair and refurbishment agents/contractors.
- Responsible for relationships with construction and repair contractors, overseeing works and ensuring timely completion and thorough execution of works.
- Responsible for ensuring compliance with safety and operational standards of the company facilities.
- Responsible for monitoring and working within annual operating budgets for facilities, raising budget risks and variations and informing budget planning for future years.
- Responsible for providing training, advice and support to staff utilising the company’s facilities and assets in order to support efficiency and safety.
Essential Requirements
- Proven experience of at least 3 years in facilities management in KSA.
- Excellent organisational, problem solving and administrative skills.
- Strong communication and interpersonal skills, working across many levels from administrative to executive.
- Fluent English & Arabic both verbal and written.
- Driving License.
- Expert in MS Excel & Word
- Proficient in MS Outlook, Teams & PowerPoint.
Desirable
- Professional qualification to Level 3 in facilities management.
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