Export Sales Coordinator
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Key skills for this role
About the Role
A mid-size trading and distribution firm in Dubai is hiring an Export Sales Coordinator to manage export documentation, customer communication, and shipment coordination. The role requires 2-5 years of experience in export documentation or international logistics and a Bachelor's degree in a related field.
Key Skills for This Role
Responsibilities
- Manage all export related correspondence with customers, shipping lines, freight forwarders, and internal departments
- Prepare Proforma Invoices and Commercial Invoices
- Coordinate shipping quotations, vessel schedules, cut off dates, and Dangerous Goods (DG) documentation
- Coordinate with warehouse teams regarding container placement, loading plans, inventory movement, batch numbers, manufacturing dates, and expiry tracking
- Verify shipment documentation including Load Lists, Bills of Lading, Certificates of Origin, Packing Lists, Export Permits, and Switch Bills of Lading
- Prepare and process Letter of Credit (L/C) documentation and coordinate submissions with banks
- Coordinate Certificate of Origin applications with the Chamber of Commerce
- Process customer payment confirmations and Statement of Account requests
- Arrange courier dispatch of original shipping documents and provide shipment tracking
- Maintain Direct Shipment schedules and provide management updates
- Prepare Exit Papers, Transfer of Ownership documents, Non Returnable (NR) documentation, and customs submissions
Requirements
- Bachelor's Degree in Business Administration, Logistics, Supply Chain, International Trade, or a related field
- 2–5 years of experience in Export Documentation or International Logistics
- Strong knowledge of international shipping documentation and export procedures
- Experience with Letters of Credit (L/C), Bills of Lading, Certificates of Origin, and customs documentation
- Excellent written and verbal communication skills in English
- Strong organizational and multitasking abilities
Full Job Posting
Job Overview
- One of the mid size growing firm in trading and distribution is looking to hire a export sales coordinator to join their team in Dubai.
- Our client is a stable operation with growth phase in the region and is seeking a competent profesional in their sales department.
- The applicant will play a critical role in managing export documentation, customer communication, shipment coordination, and compliance with international trade regulations.
Responsibilities
- Manage all export related correspondence with customers, shipping lines, freight forwarders, and internal departments.
- Respond to customer emails promptly and professionally.
- Prepare Proforma Invoices and Commercial Invoices.
- Coordinate shipping quotations, vessel schedules, cut off dates, and Dangerous Goods (DG) documentation.
- Coordinate with warehouse teams regarding container placement, loading plans, inventory movement, batch numbers, manufacturing dates, and expiry tracking.
- Verify shipment documentation including Load Lists, Bills of Lading, Certificates of Origin, Packing Lists, Export Permits, and Switch Bills of Lading.
- Prepare and process Letter of Credit (L/C) documentation and coordinate submissions with banks.
- Coordinate Certificate of Origin applications with the Chamber of Commerce.
- Process customer payment confirmations and Statement of Account requests.
- Arrange courier dispatch of original shipping documents and provide shipment tracking.
- Maintain Direct Shipment schedules and provide management updates.
- Prepare Exit Papers, Transfer of Ownership documents, Non Returnable (NR) documentation, and customs submissions.
Required Candidate Profile
- Bachelor's Degree in Business Administration, Logistics, Supply Chain, International Trade, or a related field.
- 2–5 years of experience in Export Documentation or International Logistics.
- Strong knowledge of international shipping documentation and export procedures.
- Experience with Letters of Credit (L/C), Bills of Lading, Certificates of Origin, and customs documentation.
- Excellent written and verbal communication skills in English.
- Strong organizational and multitasking abilities, young and energtic.
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