Executive Secretary
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Key skills for this role
Role Overview
Suliyan Trading Company is seeking an Executive Secretary to support the General Manager and Executive Management in Jeddah.
The role requires organization of schedules, meetings, correspondence, documentation, executive follow-ups, and coordination across departments and external parties.
The position reports to the General Manager and is full-time in Jeddah, Saudi Arabia.
Key Skills for This Role
Full Job Posting
About the Opportunity
Suliyan Trading Company is seeking an Executive Secretary to support the General Manager and Executive Management in Jeddah.
The role requires organization of schedules, meetings, correspondence, documentation, executive follow-ups, and coordination across departments and external parties.
The position reports to the General Manager and is full-time in Jeddah, Saudi Arabia.
About Suliyan Trading Company
Suliyan Trading Company develops and manages businesses and projects across multiple sectors.
The company emphasizes efficiency, innovation, organization, and sustainable growth in a fast-paced environment.
Key Responsibilities
- Manage the General Manager’s calendar, meetings, appointments, and commitments.
- Coordinate meetings, prepare documents, record minutes, and follow up on decisions and action items.
- Follow up with departments and employees on management instructions and assigned tasks.
- Prepare correspondence and maintain executive and administrative files and records.
- Track documents for review, signature, or approval and coordinate with internal and external parties.
- Coordinate visits and executive visitors, assist with travel arrangements, and handle information confidentially.
Qualifications and Requirements
- Relevant qualification in business administration, office administration, executive secretarial studies, or a related field.
- Relevant experience in executive secretarial, executive assistance, or administrative support work.
- Experience in calendar management, meetings, follow-up, and professional correspondence.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong organization, time management, prioritization, follow-up, attention to detail, and accuracy.
- Ability to manage multiple priorities with professional conduct, discretion, reliability, and sound judgment.
- Fluency in Arabic with good professional English proficiency.
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