Executive Secretary
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Key skills for this role
About the Role
Unity Star Import and Export FZE LLC seeks an Executive Secretary to manage executive calendars, coordinate travel, prepare correspondence, and handle confidential information.
Key Skills for This Role
Responsibilities
- Manage executive calendars, prioritize meetings, and coordinate domestic/international travel logistics with flawless accuracy
- Prepare, proofread, and distribute confidential correspondence, presentations, reports, and executive briefings with high attention to detail
- Act as a gatekeeper for executive communications—screening calls, managing email inboxes, and ensuring timely responses
- Organize and maintain digital and physical filing systems for contracts, invoices, and operational documentation
- Coordinate internal and external stakeholders—suppliers, clients, lawyers, and government agencies—on behalf of executive leadership
- Support special projects including event coordination, VIP visits, and board preparation with discretion and efficiency
Requirements
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with calendar & scheduling tools (Google Calendar, Outlook Calendar)
- Professional business writing & proofreading skills
- Experience with document management & filing systems
- Stakeholder coordination & communication protocols
- Confidentiality & discretion in handling sensitive information
Full Job Posting
About The Opportunity
- A fast growing trade and logistics firm operating across the UAE and GCC region, we specialize in end to end import export solutions for consumer goods, industrial equipment, and B2B wholesale channels. We’re building a lean, agile, and globally connected team to support high impact client engagemen
Role & Responsibilities
- Manage executive calendars, prioritize meetings, and coordinate domestic/international travel logistics with flawless accuracy.
- Prepare, proofread, and distribute confidential correspondence, presentations, reports, and executive briefings with high attention to detail.
- Act as a gatekeeper for executive communications—screening calls, managing email inboxes, and ensuring timely responses.
- Organize and maintain digital and physical filing systems for contracts, invoices, and operational documentation.
- Coordinate internal and external stakeholders—suppliers, clients, lawyers, and government agencies—on behalf of executive leadership.
- Support special projects including event coordination, VIP visits, and board preparation with discretion and efficiency.
Skills & Qualifications Must Have
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Calendar & scheduling tools (Google Calendar, Outlook Calendar)
- Professional business writing & proofreading
- Document management & filing systems
- Stakeholder coordination & communication protocols
- Confidentiality & discretion in handling sensitive information
Preferred
- Experience in import/export, logistics, or trade environments
- Familiarity with UAE business culture and government procedures
- Arabic language proficiency (spoken or written)
Benefits & Culture Highlights
- Competitive salary + health insurance + annual leave as per UAE labor law
- Dynamic, fast paced environment with direct exposure to leadership
- Opportunity to grow into senior admin or operations roles within the group
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