Executive Assistant to CEO
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Key skills for this role
About the Role
Airwallex is seeking an experienced Executive Assistant to support the CEO, managing calendars, travel, expenses, and household operations. The ideal candidate has 6+ years of PA/EA experience serving C-level executives, fluency in English and Mandarin, and proficiency in startup technologies.
Key Skills for This Role
Responsibilities
- Extensive business and personal calendar management for the executive across multiple time zones
- Acting as the point of contact for internal/external stakeholders requiring time and/or action from the executive
- Proactively coordinating internal and external meetings including agenda preparation, venue and technology, documenting minutes
- Travel arrangements for executive and family including flight & hotel bookings, transfers, itinerary planning, visa coordination
- Manage business expenses, personal invoices, bill payment and insurance reimbursements
- Manage household operations, such as vendor management, housekeeper coordination
- Coordinate reservations, meal, and appointments for executive and family
- Complete day to day errands and situational requests
- Coordinate logistics required for personal events, appearances, or activities
- Manage administrative duties for executive’s private venture fund
- Assistance in preparing documents and presentations
Requirements
- Degree holder with at least 6+ years of PA/EA experience, serving CEO/Founder
- Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters
- A calm demeanor
- Appetite for new challenges and opportunities
- Comfortable with all forms of start up technologies including Slack, Google Suite, Confluence, Zoom, Wechat, Whatsapp
- Proficiency in MS Word, Excel, PowerPoint
- Exceptional communication in verbal and written English & Mandarin
Full Job Posting
About Airwallex
- Airwallex is the only unified payments and financial platform for global businesses.
- We empower over 200,000 businesses worldwide with fully integrated solutions for business accounts, payments, spend management, treasury, and embedded finance.
- Valued at US$8 billion and backed by world leading investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital.
Attributes We Value
- We hire successful builders with founder like energy who want real impact, accelerated learning, and true ownership.
- You bring strong role related expertise and sharp thinking, and you’re motivated by our mission and operating principles.
- You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor.
- You're humble and collaborative; turn zero to one ideas into real products, and you get stuff done end to end.
- You use AI to work smarter and solve problems faster.
About the Team
- The Operations team at Airwallex ensures the smooth and efficient functioning of our services and processes.
- We focus on optimizing workflows, improving operational efficiency, and delivering exceptional customer support.
- Our team is dedicated to providing a seamless experience for our customers and supporting Airwallex’s mission to empower businesses globally.
What you’ll do
- Extensive business and personal calendar management for the executive across multiple time zones
- Acting as the point of contact for internal/external stakeholders requiring time and/or action from the executive
- Proactively coordinating internal and external meetings including agenda preparation, venue and technology, documenting minutes
- Travel arrangements for executive and family including flight & hotel bookings, transfers, itinerary planning, visa coordination
- Manage business expenses, personal invoices, bill payment and insurance reimbursements
- Manage household operations, such as vendor management, housekeeper coordination
- Coordinate reservations, meal, and appointments for executive and family
- Complete day to day errands and situational requests
- Coordinate logistics required for personal events, appearances, or activities
- Manage administrative duties for executive’s private venture fund
- Assistance in preparing documents and presentations
Minimum qualifications
- Degree holder with at least 6+ years of PA/EA experience, serving CEO/Founder
- Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters
- A calm demeanor
- Appetite for new challenges and opportunities
- Comfortable with all forms of start up technologies including Slack, Google Suite, Confluence, Zoom, Wechat, Whatsapp
- Proficiency in MS Word, Excel, PowerPoint
- Exceptional communication in verbal and written English & Mandarin
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