Executive Assistant - Operations and Analysis
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Key skills for this role
About the Role
We are seeking an Executive Assistant to provide strategic and operational support to the Regional Vice President in Dubai. The role involves calendar management, performance analysis, and project coordination across a regional hospitality portfolio.
Key Skills for This Role
Responsibilities
- Act as central coordination point for RVP's agenda, including calendar management and meeting prioritization
- Coordinate travel arrangements, itineraries, and logistics for regional business requirements
- Prepare briefing materials, presentations, and meeting packs for executive discussions
- Analyze operational and financial performance data across the portfolio to identify trends and improvement opportunities
- Develop dashboards, reports, and executive summaries to support data driven decision making
- Support planning and execution of strategic initiatives led by the RVP
Requirements
- Bachelor's degree in Hospitality Management, Business Administration, Finance, or related field
- 2 4 years of experience in hospitality operations, consulting, business analysis, executive support, or multi property environments
- Strong analytical skills with ability to interpret financial and operational data
- Proficiency in Microsoft Office, particularly Excel and PowerPoint
- Excellent communication and interpersonal skills
- Strong organizational skills with ability to manage multiple priorities
Full Job Posting
Role Overview
- We are looking for an Executive Assistant – Operations & Analysis to provide strategic and operational support to the Regional Vice President – Managed Properties ME&A for our client in Dubai.
- This role requires a highly organized professional with strong analytical capabilities, excellent stakeholder management skills, and the ability to coordinate multiple priorities across a regional hospitality portfolio.
- This role will begin on a 12 month contract basis and is renewable within the organization.
Key Responsibilities
- Act as the central coordination point for the RVP's agenda, including calendar management, meeting prioritization, and stakeholder coordination.
- Coordinate travel arrangements, itineraries, and logistics for regional business requirements.
- Prepare briefing materials, presentations, and meeting packs for executive discussions, property visits, and stakeholder engagements.
- Track follow up actions arising from meetings, operational reviews, and strategic discussions to ensure timely completion.
- Coordinate regional operational reviews and monitor the closure of action items across properties.
- Support property visits through agenda planning, documentation preparation, and post visit follow ups.
- Act as a liaison between the RVP, property General Managers, corporate functions, and external stakeholders.
- Analyse operational and financial performance data across the portfolio to identify trends, performance gaps, and improvement opportunities.
- Develop dashboards, reports, and executive summaries to support data driven decision making.
- Support the review of business plans, budgets, and CapEx requests, providing insights and recommendations where appropriate.
- Monitor key performance indicators and track the progress of initiatives aimed at improving operational performance.
- Consolidate portfolio insights into clear and concise reports for leadership presentations and strategic reviews.
Knowledge, Skills & Experience
- Bachelor's degree in Hospitality Management, Business Administration, Finance, or a related field. MBA is advantageous.
- 2–4 years of experience in hospitality operations, consulting, business analysis, executive support, or multi property environments.
- Strong analytical skills with the ability to interpret financial and operational data and translate findings into actionable insights.
- Experience preparing executive presentations, dashboards, reports, and briefing materials.
- Exposure to project coordination, governance reporting, and stakeholder management.
- Strong organisational skills with the ability to manage multiple priorities in a fast paced environment.
- Excellent communication and interpersonal skills, with the confidence to interact with senior stakeholders.
- Proficiency in Microsoft Office applications, particularly Excel and PowerPoint. Experience with reporting tools and hotel systems is advantageous.
- Knowledge of budgeting processes, business planning, and operational performance metrics is preferred.
- Exposure to luxury hospitality, pre opening activities, or regional operations would be beneficial.
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