Executive Assistant - Jeddah
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Key skills for this role
About the Role
Chalhoub Group is seeking an Executive Assistant to provide high-level administrative and executive support to the Managing Director in Jeddah. Responsibilities include managing communications, coordinating schedules, preparing reports, and overseeing general administrative functions.
Key Skills for This Role
Responsibilities
- Serve as primary point of contact between Managing Director and internal/external stakeholders
- Screen, prioritize, and manage incoming calls, correspondence, and documents
- Organize, coordinate, and participate in meetings, ensuring agendas and follow ups
- Plan and manage executive level events and engagements
- Coordinate travel arrangements including itineraries, logistics, and expenses
- Prepare reports, presentations, and briefing materials as required
Requirements
- Experience in executive support and communication management
- Ability to manage calendars, travel arrangements, and administrative tasks
- Strong stakeholder engagement and relationship management skills
- Proficiency in preparing reports, presentations, and briefing materials
Full Job Posting
What You'll Be Doing
- Responsible for providing high level administrative and executive support, including managing communications, coordinating schedules and meetings, conducting research, preparing reports and presentations, handling information requests, and overseeing general administrative and record keeping functio
Key Responsibilities
- Serve as the primary point of contact between the Managing Director’s office and internal/external stakeholders
- Screen, prioritize, and manage incoming calls, correspondence, and documents
- Organize, coordinate, and participate in meetings, ensuring agendas, materials, and follow ups
- Plan and manage executive level events and engagements
- Coordinate and facilitate visits of VIP guests and stakeholders
- Plan, organize, and execute directives and special assignments on behalf of the Managing Director
- Assist in presentations and other reports and documents
- Build and maintain strong professional relationships with senior management, external partners, and clients
- Liaise effectively across departments and with external entities
- Prepare reports, presentations, and briefing materials
- Conduct research and compile data, including analytical and statistical reports
- Manage the Managing Director’s calendar, schedule appointments, and ensure optimal time management
What You’ll Need To Succeed
- Executive Support & Communication Management
- Meetings, Events, & Project Coordination
- Stakeholder Engagement & Relationship Management
- Reporting, Research & Strategic Support
- Calendar, Travel & Administrative Management
What We Can Offer You
- Health care, child education contribution, remote and flexible working policies, exclusive employee discounts
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