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Executive Assistant - Jeddah

Chalhoub Group
جدة, KSA
Mid
2 weeks ago
Administrative SupportCalendar ManagementTravel CoordinationReport PreparationCommunicationStakeholder Management
Free

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Administrative SupportCalendar ManagementTravel Coordination
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About Chalhoub Group

  • Chalhoub Group is a partner and creator of luxury experiences in the Middle East for over seven decades.
  • The Group has a portfolio of over 10 owned brands and distribution for over 400 international names.
  • It operates across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.

What you'll be doing

  • Provide high level administrative and executive support.
  • Manage communications, coordinate schedules and meetings.
  • Conduct research, prepare reports and presentations.
  • Handle information requests and oversee general administrative functions.

Executive Support & Communication Management

  • Serve as primary point of contact between Managing Director’s office and internal/external stakeholders.
  • Screen, prioritize, and manage incoming calls, correspondence, and documents.
  • Review key documents and brief the Managing Director on priorities, risks, and required actions.

Meetings, Events, & Project Coordination

  • Organize, coordinate, and participate in meetings, ensuring agendas, materials, and follow ups are managed.
  • Plan and manage executive level events and engagements.
  • Coordinate and facilitate visits of VIP guests and stakeholders.
  • Plan, organize, and execute directives and special assignments on behalf of the Managing Director.
  • Assist in presentations and other reports and documents as needed.

Stakeholder Engagement & Relationship Management

  • Build and maintain strong professional relationships with senior management, external partners, and clients.
  • Liaise effectively across departments and with external entities on behalf of the Managing Director.
  • Act as an ambassador and role model representing the Group with professionalism.

Reporting, Research & Strategic Support

  • Prepare reports, presentations, and briefing materials as required by Managing Director.
  • Conduct research and compile data, including analytical and statistical reports.

Calendar, Travel & Administrative Management

  • Manage the Managing Director’s calendar, schedule appointments, and ensure optimal time management.
  • Coordinate travel arrangements including itineraries, logistics, and expenses tracking.
  • Perform general office duties such as ordering supplies, maintaining records management systems.

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