Executive Assistant - Hospitality
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Key skills for this role
About the Role
We are seeking an Executive Assistant to provide strategic and operational support to the Vice President of a hospitality group in Dubai. The role involves operational coordination, performance analysis, and project management across a regional portfolio.
Key Skills for This Role
Responsibilities
- Act as central coordination point for VP's agenda, including calendar management, meeting prioritization, and stakeholder coordination
- Coordinate travel arrangements, itineraries, and logistics for regional business requirements
- Prepare briefing materials, presentations, and meeting packs for executive discussions and property visits
- Track follow up actions from meetings, operational reviews, and strategic discussions
- Coordinate regional operational reviews and monitor closure of action items across properties
- Analyse operational and financial performance data across portfolio to identify trends and improvement opportunities
- Develop dashboards, reports, and executive summaries to support data driven decision making
- Support review of business plans, budgets, and CapEx requests
- Support planning and execution of strategic initiatives led by VP
- Coordinate cross functional projects, ensuring milestones, timelines, and deliverables are achieved
Requirements
- Bachelor's degree in Hospitality Management, Business Administration, Finance, or related field
- 2–4 years of experience in hospitality operations, consulting, business analysis, executive support, or multi property environments
- Strong analytical skills with ability to interpret financial and operational data
- Experience preparing executive presentations, dashboards, reports, and briefing materials
- Exposure to project coordination, governance reporting, and stakeholder management
- Proficiency in Microsoft Office, particularly Excel and PowerPoint
- Excellent communication and interpersonal skills
- Knowledge of budgeting processes, business planning, and operational performance metrics
- Exposure to luxury hospitality, pre opening activities, or regional operations
Full Job Posting
Role Overview
- We are looking for an Executive Assistant – Operations & Analysis to provide strategic and operational support to the Vice President for our client, an esteemed hospitality group in Dubai.
- This role requires a highly organized professional with strong analytical capabilities, excellent stakeholder management skills, and the ability to coordinate multiple priorities across a regional hospitality portfolio.
- This role will begin on a 12 month contract basis and is renewable within the organization.
Key Responsibilities
- Act as the central coordination point for the VP's agenda, including calendar management, meeting prioritization, and stakeholder coordination.
- Coordinate travel arrangements, itineraries, and logistics for regional business requirements.
- Prepare briefing materials, presentations, and meeting packs for executive discussions, property visits, and stakeholder engagements.
- Track follow up actions arising from meetings, operational reviews, and strategic discussions to ensure timely completion.
- Coordinate regional operational reviews and monitor the closure of action items across properties.
- Support property visits through agenda planning, documentation preparation, and post visit follow ups.
- Act as a liaison between the VP, property General Managers, corporate functions, and external stakeholders.
- Analyse operational and financial performance data across the portfolio to identify trends, performance gaps, and improvement opportunities.
- Develop dashboards, reports, and executive summaries to support data driven decision making.
- Support the review of business plans, budgets, and CapEx requests, providing insights and recommendations where appropriate.
- Monitor key performance indicators and track the progress of initiatives aimed at improving operational performance.
- Consolidate portfolio insights into clear and concise reports for leadership presentations and strategic reviews.
Project Management & Strategy Execution
- Support the planning and execution of strategic initiatives led by the VP.
- Coordinate cross functional projects, ensuring milestones, timelines, and deliverables are achieved.
- Track risks, issues, dependencies, and action items, escalating concerns where necessary.
- Support portfolio wide initiatives including renovations, pre openings, repositioning projects, and brand compliance activities.
- Prepare governance reports and maintain project documentation to ensure effective oversight and execution.
Knowledge, Skills & Experience
- Bachelor's degree in Hospitality Management, Business Administration, Finance, or a related field. MBA is advantageous.
- 2–4 years of experience in hospitality operations, consulting, business analysis, executive support, or multi property environments.
- Strong analytical skills with the ability to interpret financial and operational data and translate findings into actionable insights.
- Experience preparing executive presentations, dashboards, reports, and briefing materials.
- Exposure to project coordination, governance reporting, and stakeholder management.
- Strong organisational skills with the ability to manage multiple priorities in a fast paced environment.
- Excellent communication and interpersonal skills, with the confidence to interact with senior stakeholders.
- Proficiency in Microsoft Office applications, particularly Excel and PowerPoint. Experience with reporting tools and hotel systems is advantageous.
- Knowledge of budgeting processes, business planning, and operational performance metrics is preferred.
- Exposure to luxury hospitality, pre opening activities, or regional operations would be beneficial.
Additional Information
- Availability: Preference will be given to candidates available immediately or a maximum of 30 days after accepting the offer.
- We are looking for a candidate who will be able to work in United Arab Emirates.
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