Executive Assistant - Functions

Overview

• The opportunity
• The Executive Assistant provides high-level administrative and operational support to the Business Unit Chief Financial Officer (CFO) and the Business Unit Global Head of HR.
• This role ensures smooth daily operations, manages complex schedules and calendars, prepares executive materials, and coordinates key business cycles across Finance and HR.
• The ideal candidate is organized, detail oriented, proactive, and able to manage sensitive information with the highest level of confidentiality.
• How you ll make an impact
• Manage complex calendars, prioritize meetings, and ensure optimal use of executive time for the CFO and Head of HR.
• Coordinate domestic and international travel and handle Concur expense reports with accuracy and compliance.
• Organize meetings end-to-end, including agendas, minutes, follow-ups, and logistical arrangements.
• Prepare briefing materials, presentations, reports, and review decks for Finance and HR.
• Support onboarding for leadership team members and assist with Finance (month-end, quarter-end, budgeting) and HR cycles (talent reviews, engagement surveys).
• Publish leadership communications on Viva Engage in collaboration with Internal Communications.
• Assist with special projects, research, data collection, and cross-functional coordination.
• Serve as a key liaison across HRBPs, Finance, IT, and other support functions.
• Manage office supplies, workspace logistics, and visitor coordination while maintaining a professional environment.
• Handle confidential financial, employee, and business information with integrity and discretion.
• You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.