Executive Assistant - Functions

Overview

How You’ll Make An Impact

• Manage complex calendars, prioritize meetings, and ensure optimal use of executive time for the CFO and Head of HR.
• Coordinate domestic and international travel and handle Concur expense reports with accuracy and compliance.
• Organize meetings end-to-end, including agendas, minutes, follow-ups, and logistical arrangements.
• Prepare briefing materials, presentations, reports, and review decks for Finance and HR.
• Support onboarding for leadership team members and assist with Finance (month-end, quarter-end, budgeting) and HR cycles (talent reviews, engagement surveys).
• Publish leadership communications on Viva Engage in collaboration with Internal Communications.
• Assist with special projects, research, data collection, and cross-functional coordination.
• Serve as a key liaison across HRBPs, Finance, IT, and other support functions.
• Manage office supplies, workspace logistics, and visitor coordination while maintaining a professional environment.
• Handle confidential financial, employee, and business information with integrity and discretion.
• You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy’s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

• Bachelor’s degree in business administration, Communications, or equivalent professional experience preferred.
• Minimum 5+ years of experience supporting senior leaders; experience supporting Finance or HR executives is an added advantage.
• Strong proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint).
• Hands-on experience with Concur for travel and expense management.
• Excellent communication, organizational, and stakeholder‑management skills.
• Ability to manage multiple priorities, work under pressure, and handle sensitive information with discretion and professionalism.
• High attention to detail, accuracy, and the ability to anticipate needs proactively.
• Demonstrated ability to work independently and adapt in a fast‑paced environment.
• Strong interpersonal skills and the ability to build effective working relationships across teams.
• Commitment to confidentiality, integrity, and maintaining a high level of professionalism at all times.
• Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core.
• Over three billion people depend on our technologies to power their daily lives.
• With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.
• Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD.
• We welcome you to apply today.