Executive Assistant
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Key skills for this role
About the Role
Shamal Holding seeks an Executive Assistant to provide comprehensive administrative support to senior management. The role involves calendar management, meeting coordination, document organization, and project tracking.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and correspondence handling
- Act as primary point of contact for internal and external stakeholders
- Organise and maintain documents, records, and files
- Arrange and coordinate meetings, conferences, and appointments
- Conduct research and compile data and reports to support decision making
- Support special projects with administrative and logistical coordination
- Coordinate and track timelines across multiple projects
- Maintain and manage centralized project schedules and trackers
- Prepare reports, dashboards, and presentations for senior leadership
- Facilitate cross functional communication and collaboration
Requirements
- Bachelor's degree in business administration, management, or related field
- Minimum 2 years proven experience in administrative support roles
Full Job Posting
Overview
- Shamal Holding is a diversified investment firm that curates a portfolio of investments, experiences, and assets.
- Portfolio spans Lifestyle & Entertainment, Destinations, Real Estate, Hospitality, and F&B.
- Seeking an Executive Assistant to manage administrative tasks, coordinate schedules, and provide assistance to management.
Responsibilities
- Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and correspondence handling.
- Act as the primary point of contact for internal and external stakeholders.
- Organise and maintain documents, records, and files, including operational, compliance, and regulatory documentation.
- Arrange and coordinate meetings, conferences, and appointments.
- Conduct research and compile data and reports to support decision making and strategic planning.
- Support special projects and initiatives with administrative and logistical coordination.
- Execute additional tasks as assigned by senior management.
- Coordinate and track timelines across multiple projects, ensuring milestones and deadlines are met.
- Maintain and manage centralized project schedules and trackers.
- Follow up with stakeholders and project teams on deliverables and status updates.
- Prepare reports, dashboards, and presentations for senior leadership review.
- Maintain visibility on project status, risks, dependencies, and key deliverables.
Qualifications
- Bachelor's degree in business administration, management, or a related field.
- Associate's degree or certification in office administration, secretarial studies, or a relevant area may also be acceptable.
- A minimum of 2 years proven experience in administrative support roles, preferably in a similar industry or environment.
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