Executive Assistant
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Key skills for this role
About the Role
Burjline Builders seeks an experienced Executive Assistant to provide high-level support to multiple senior executives. The role requires managing complex calendars, coordinating travel, handling confidential correspondence, and supporting board meetings.
Key Skills for This Role
Responsibilities
- Manage complex calendars, meetings, and scheduling across multiple time zones
- Draft, review, and manage high level correspondence (emails, letters, memos)
- Coordinate executive meetings, leadership forums, and Board/committee sessions
- Manage local and international travel arrangements, visas, accommodation, and itineraries
- Assist with medical insurance administration and personal administrative documentation
- Support planning and execution of internal meetings, town halls, and events
- Identify opportunities to improve administrative processes and maintain SOPs
Requirements
- Bachelor's degree or equivalent professional experience
- 5+ years' experience as an Executive Assistant supporting multiple C suite and/or senior executives
- Experience in corporate, investment, or multi entity environments is an advantage
- Advanced proficiency in MS Office / Google Workspace
- Exceptional organizational and time management skills
- Strong written and verbal communication
- High emotional intelligence and stakeholder management
- Trustworthiness, discretion, and professionalism
Full Job Posting
Role Purpose
- The Executive Assistant provides high level executive, administrative, and coordination support to multiple senior executives, ensuring the efficient, professional, and confidential management of executive priorities.
Job Responsibilities
- Executive Support & Diary Management: Act as primary point of coordination for assigned executives, manage complex calendars, prioritize commitments, anticipate conflicts, prepare agendas and follow up trackers.
- Communication & Correspondence: Draft, review, and manage high level correspondence; screen and prioritize incoming communications; liaise with Board members, shareholders, and external partners.
- Meetings, Committees & Board Support: Coordinate executive meetings and Board sessions; prepare meeting packs and minutes; track follow ups.
- Travel & Logistics: Manage travel arrangements, visas, accommodation, and itineraries; process expense claims.
- Personal Assistance: Assist with medical insurance administration, personal documentation, and coordination with HR/Finance/PRO.
- Corporate Events & Internal Coordination: Support planning and execution of internal events; coordinate logistics.
- Process Improvement & Compliance: Identify process improvements; maintain SOPs; ensure adherence to policies and confidentiality.
Qualifications & Experience
- Bachelor's degree or equivalent professional experience.
- 5+ years' experience as an Executive Assistant supporting multiple C suite and/or senior executives.
- Experience in corporate, investment, or multi entity environments is an advantage.
Key Skills & Competencies
- Exceptional organizational and time management skills.
- Strong written and verbal communication.
- High emotional intelligence and stakeholder management.
- Advanced proficiency in MS Office / Google Workspace.
- Strong problem solving and decision making ability.
- Trustworthiness, discretion, and professionalism.
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