Executive Assistant
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Key skills for this role
About the Role
Amana Healthcare is seeking an Executive Assistant to provide administrative support to leadership, including calendar management, travel arrangements, and correspondence. Candidates need a diploma or degree with relevant experience.
Key Skills for This Role
Responsibilities
- Manage the line manager's calendar, meetings, travel arrangements, and logistics
- Handle correspondence, calls, documents, and visitor management
- Provide comprehensive administrative support including document preparation, meeting coordination, minutes, filing systems, and office supply management
- Facilitate communication and follow ups with internal and external stakeholders
- Ensure compliance with divisional policies, procedures, and regulatory standards
- Contribute to a culture of continuous improvement and identify risks
Requirements
- Diploma in Secretarial Studies with minimum 2 years experience OR Bachelor's degree in relevant field
- Minimum 4 years experience as Senior Administrative Assistant OR at least 2 years as Personal Assistant supporting CXO level executives
Full Job Posting
Overview
- M42 delivers comprehensive healthcare services across the full continuum of care.
- Amana Healthcare is a leading long term care and rehabilitation provider in the Middle East and GCC.
- This role handles day to day administrative activities including correspondence, travel arrangements, meetings, and visitor management.
Responsibilities
- Ensures compliance with divisional policies, procedures, and regulatory, accreditation, and certification standards.
- Contributes to a culture of continuous improvement, enhancing operational efficiency and effectiveness while identifying and managing risks.
- Maintains professionalism, confidentiality, and adherence to the organization’s code of conduct.
- Manages the line manager’s calendar, meetings, travel arrangements, and logistics.
- Handles correspondence, calls, documents, and visitor management.
- Provides comprehensive administrative support including document preparation, meeting coordination, minutes, filing systems, and office supply management.
- Facilitates communication and follow ups with internal and external stakeholders.
- Promotes person centred care and effective communication.
Qualifications
- Diploma in Secretarial Studies with a minimum of 2 years of relevant experience OR Bachelor’s degree in a relevant field
- Minimum of 4 years of experience as a Senior Administrative Assistant OR At least 2 years of experience as a Personal Assistant supporting CXO level executives
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