Executive Assistant

Job Summary

Job Objectives

• Provide comprehensive executive support and manage the executive's time and priorities.
• Act as a gatekeeper and point of contact for internal and external stakeholders.
• Coordinate high-level meetings, travel, and events.
• Support strategic initiatives through research, documentation, and action-item follow-up.
• Maintain confidentiality and discretion when handling sensitive information.

Calendar and Communication

• Manage calendars, resolve conflicts, and coordinate multi-party meetings across time zones.
• Draft and manage correspondence, presentations, and reports.
• Screen incoming communications and act as liaison with internal teams, clients, and partners.

Travel and Events

• Arrange domestic and international travel, including visas, accommodation, and transportation.
• Prepare itineraries and briefing materials and manage related expense reporting.
• Coordinate leadership meetings, board meetings, executive events, agendas, minutes, and follow-up.

Confidentiality and Stakeholders

• Handle sensitive business, financial, and personnel information with strict confidentiality.
• Build relationships with senior stakeholders, board members, and external partners.
• Exercise sound judgment when representing executive priorities and interests.

Qualifications and Experience

• Bachelor's degree in business administration, management, or a related field.
• 6–8 years of experience as an Executive Assistant or in senior administrative support.
• Experience supporting C-level or senior leadership is specified as ideal.
• Experience in a fast-paced, high-growth organization is highly desirable.
• Experience in fintech, insurtech, financial services, or professional services is a plus.

Skills

• Advanced proficiency in Microsoft Office and scheduling tools.
• Strong organization, written and verbal communication, discretion, professionalism, and judgment.
• Strong stakeholder management skills and the ability to remain effective under pressure.
• Fluent Arabic and English in written and spoken communication.
• UAE market or labor law familiarity is a plus.

Certifications

• Executive or administrative professional certifications such as CAP or PMQ are a plus.