Event Coordinator

Project Management & Event Planning - Support the planning and execution of corporate events from start to finish. - Develop and manage project timelines, budgets, and production schedules. - Monitor project progress and ensure all milestones are achieved on time and within budget. - Identify potential risks and implement solutions to ensure successful event delivery. Event Administration - Prepare and maintain event-related documentation, including participant guides, schedules, reports, and communications. - Coordinate administrative processes and ensure accurate record keeping. - Assist with event communications before, during, and after events. Logistics & Operations - Coordinate all logistical aspects of events, including venue requirements, registration services, accommodations, transportation, catering, and technical services. - Collaborate with suppliers and service providers to ensure seamless event operations. - Support on-site event execution and ensure all operational requirements are met. Vendor & Supplier Management - Participate in the selection and evaluation of vendors and event partners. - Negotiate pricing and service agreements to maximize value and quality. - Monitor supplier performance and ensure compliance with contractual commitments. Registration & Stakeholder Coordination - Oversee participant and exhibitor registration processes. - Ensure a positive experience for attendees, exhibitors, sponsors, and speakers. - Respond to inquiries and provide exceptional customer service throughout the event lifecycle. On-Site Event Execution - Coordinate event setup, event-day operations, and dismantling activities. - Troubleshoot issues quickly and effectively while maintaining a positive attendee experience. - Serve as a key point of contact for stakeholders during live events. Collaboration & Communication - Foster strong working relationships with clients, internal teams, and external partners. - Maintain clear and consistent communication with all stakeholders. - Contribute ideas and recommendations to enhance event quality and attendee engagement.

Qualifications & Experience - Diploma or degree in Event Management, Communications, Marketing, Public Relations, or a related field. - 2 to 5 years of experience in event coordination, event management, or a similar role. - Experience supporting corporate events, conferences, trade shows, or large-scale gatherings is considered an asset. Skills & Competencies - Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously. - Strong problem-solving abilities and a proactive approach to finding solutions. - Excellent interpersonal and communication skills. - Demonstrated customer service excellence and relationship-building capabilities. - Ability to work independently while contributing effectively within a collaborative team environment. - Strong attention to detail and ability to perform well under pressure in fast-paced environments. - Proficiency with Microsoft Office Suite. - Experience with event registration and event management platforms is an asset. - Fully bilingual in French and English, both spoken and written. - Availability to travel and work flexible hours based on event schedules and operational requirements. Why Join Us? - Be part of the planning and execution of impactful, high-profile events. - Work alongside passionate professionals in a collaborative environment. - Enjoy a dynamic role where no two events are the same. - Contribute directly to creating exceptional experiences for clients, partners, and attendees. - Grow your expertise in event management while taking ownership of meaningful projects. If you thrive in a fast-paced environment, enjoy bringing people together, and take pride in delivering exceptional experiences, we'd love to hear from you. Compensation Information: Base Salary: $75,000 - $85,000 annually Supplemental Pay Types Include: Annual bonus The final salary will be determined based on the candidate’s skills and experience, in compliance with applicable regulations.