Estates Scheduler
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Key skills for this role
About the Role
University Hospital Southampton NHS FT is seeking an organised Estates Scheduler to join the estates maintenance team. The role involves scheduling PPM works, data entry in CAFM system, and supporting helpdesk calls.
Key Skills for This Role
Responsibilities
- Responsible for data entry within the Estates CAFM system, entering calls and work order requests
- Schedule workflow and issue work orders to trade staff mobile devices via CAFM system
- Provide administrative support to the Operational Maintenance Team
- Manage and prioritise own workload and attend regular review meetings
- Deal with telephone calls, respond to enquiries, and disseminate information
- Maintain clear communications with Estate Maintenance staff and customers
- Ensure daily cover on emergency radio and emergency alarm telephone
- Process documentation such as timesheets, pay cards, or technical information
- Prioritise and action incoming posts and emails
- Maintain efficient filing systems, both digital and hard copy
Requirements
- English and Maths qualification at GCSE / Level 2
- NVQ level 3 in Business Administration or equivalent experience
- Experience in use of databases
- Recent administrative experience
- Working knowledge of purchase orders
Full Job Posting
Job Overview
- Exciting opportunity to join UHS Estates Ltd (UEL) as an Estates Scheduler.
- The estates maintenance team is looking for an organised and keen individual to join the scheduling office.
Main Duties
- Responsible for data entry within the Estates CAFM system, entering calls and work order requests.
- Schedule workflow and issue work orders to trade staff mobile devices via CAFM system.
- Provide administrative support to the Operational Maintenance Team.
- Manage and prioritise own workload and attend regular review meetings.
- Deal with telephone calls, respond to enquiries, and disseminate information.
- Maintain clear communications with Estate Maintenance staff and customers.
- Ensure daily cover on emergency radio and emergency alarm telephone.
- Process documentation such as timesheets, pay cards, or technical information.
- Prioritise and action incoming posts and emails.
- Maintain efficient filing systems, both digital and hard copy.
Qualifications, Knowledge And Experience
- English and Maths qualification at GCSE / Level 2
- NVQ level 3 in Business Administration or equivalent experience
- Experience in use of databases
- Recent administrative experience
- Working knowledge of purchase orders
Employee Benefits
- Generous NHS pension scheme
- NHS terms of service and annual leave
- Access to an employee benefits platform offering discounts on groceries, high street shopping, family outings, holidays, and more
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