Documents Controller
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Key skills for this role
About the Role
CDM Smith seeks a Document Controller in UAE to manage document control for infrastructure projects. Responsibilities include maintaining registers, administering EDMS platforms like Aconex, and ensuring compliance.
Key Skills for This Role
Responsibilities
- Maintain and update the Document Control Register with accurate version control, metadata, and naming conventions
- Manage and enforce document control standards for submittals, transmittals, RFIs, NCRs, MIRs, ITPs, method statements, and drawings
- Conduct regular audits to identify missing documents, outdated revisions, or duplicate records
- Log, route, and track submittals as per internal and client review workflows and SLAs
- Coordinate timely issuance of IFC/IFR drawings, specifications, and change orders to site teams, subcontractors, and consultants
- Monitor review cycles, follow up on pending actions, and issue weekly/monthly document status reports
- Administer EDMS/CDE platforms such as Aconex, Procore, SharePoint, BIM 360/ACC, Asite, or similar
- Manage access rights, folder structures, workflows, templates, and system configurations
- Support data migration, backups, archiving, and compliance with client/company information management standards
- Ensure all documentation meets project, client, contractual, and ISO aligned QA/QC requirements
- Prepare project close out documentation, including handover files, O&M manuals, as built records, and final dossiers
- Serve as the main point of contact for all document related queries
Requirements
- Proven experience as a Document Controller within UAE, preferably on infrastructure, roads, highways, utilities, or construction projects
- Practical experience with at least one major EDMS/CDE: Aconex, Procore, SharePoint, BIM 360/ACC, Asite (mandatory)
- Strong understanding of project documentation such as RFIs, ITPs, NCRs, method statements, and drawing registers
- UAE experience is mandatory
- Candidates currently in UAE will be preferred
Full Job Posting
Position Overview
- Position: Document Controller
- Location: UAE
- Salary Budget: AED 5500 TO 6000
- UAE Experience: Mandatory
- Availability: Candidates currently in UAE will be preferred.
Key Responsibilities
- Maintain and update the Document Control Register with accurate version control, metadata, and naming conventions.
- Manage and enforce document control standards for submittals, transmittals, RFIs, NCRs, MIRs, ITPs, method statements, and drawings.
- Conduct regular audits to identify missing documents, outdated revisions, or duplicate records.
- Log, route, and track submittals as per internal and client review workflows and SLAs.
- Coordinate timely issuance of IFC/IFR drawings, specifications, and change orders to site teams, subcontractors, and consultants.
- Monitor review cycles, follow up on pending actions, and issue weekly/monthly document status reports.
- Administer EDMS/CDE platforms such as Aconex, Procore, SharePoint, BIM 360/ACC, Asite, or similar.
- Manage access rights, folder structures, workflows, templates, and system configurations.
- Support data migration, backups, archiving, and compliance with client/company information management standards.
- Ensure all documentation meets project, client, contractual, and ISO aligned QA/QC requirements.
- Prepare project close out documentation, including handover files, O&M manuals, as built records, and final dossiers.
- Serve as the main point of contact for all document related queries.
Qualifications & Experience
- Proven experience as a Document Controller within UAE, preferably on infrastructure, roads, highways, utilities, or construction projects.
- Practical experience with at least one major EDMS/CDE: Aconex, Procore, SharePoint, BIM 360/ACC, Asite (mandatory).
- Strong understanding of project documentation such as RFIs, ITPs, NCRs, method statements, and drawing registers.
- UAE experience is mandatory.
- Candidates with purely assistant level or support only experience may not be suitable.
Application Instructions
- Please submit your CV, current salary, expected salary and notice period to: hr uae recruitment@cdmsmith.com.
- Only shortlisted candidates will be contacted.
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