Document Controller
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Key skills for this role
About the Role
Arup is seeking a Document Controller to provide high-quality document control support across projects in Malaysia. Requires 2+ years of experience with online document management systems and strong proficiency in Microsoft Office.
Key Skills for This Role
Responsibilities
- Ensure the quality and accuracy of reports, drawings, memos, and specifications before distribution
- Set up and manage document control processes and project specific workflows in ACC
- Transmit and manage project documentation and communication with internal and external teams
- Maintain document registers, RFI folders, and track incoming/outgoing comments and responses
- Support onboarding, project meetings, and contribute to ongoing process improvements
Requirements
- Strong proficiency in Microsoft Office and document management platforms (e.g. Procure, Aconex, ProjectWise)
- Minimum 2 years’ experience using online document management systems
- Strong communication, problem solving, and organizational skills
- Ability to work independently, remain calm under pressure, and meet tight deadlines
- Commitment to professionalism, confidentiality, and OH&S compliance
Full Job Posting
Joining Arup
- Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
- We are seeking a Document Controller to provide high quality document control support across projects within our Malaysia group.
The Opportunity
- Ensure the quality and accuracy of reports, drawings, memos, and specifications before distribution.
- Set up and manage document control processes and project specific workflows in ACC.
- Transmit and manage project documentation and communication with internal and external teams.
- Maintain document registers, RFI folders, and track incoming/outgoing comments and responses.
- Support onboarding, project meetings, and contribute to ongoing process improvements.
Is this role right for you?
- Strong proficiency in Microsoft Office and document management platforms (e.g. Procure, Aconex, ProjectWise)
- Minimum 2 years’ experience using online document management systems
- Strong communication, problem solving, and organizational skills.
- Ability to work independently, remain calm under pressure, and meet tight deadlines.
- Commitment to professionalism, confidentiality, and OH&S compliance.
What We Offer You
- Flexible working hours
- Paid maternity leave for 98 days
- Paid paternity leave for 7 working days
- Birthday leave
- Mobile phone allowance
- Travel allowance
- Purchase Additional leave of up to 20 days (permanent employees)
- International mobility opportunities
- Paid Annual subscription to relevant Professional association.
- Reimbursement of Professional Engineers application and examination fees
- Exam Leave (6 days)
- QP allowance
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