Document Controller-MEP
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Emirates Electrical Engineering seeks a Document Controller for MEP construction projects. You will manage all project documentation using Aconex, ensuring accurate filing, version control, and distribution.
Key Skills for This Role
Responsibilities
- Manage and organize all project related documents including drawings, technical submittals, contracts, reports, RFIs, and correspondence
- Ensure documents are stored and distributed correctly using Aconex, adhering to document control procedures
- Maintain version control of all documents, ensuring latest versions are available and previous versions archived
- Monitor and control the flow of documents between project team, consultants, contractors, and stakeholders
- Coordinate document submissions, reviews, and approvals within Aconex platform
- Provide training and support to team members on effective use of Aconex
- Maintain document logs and track document statuses within Aconex
- Ensure compliance with project document control procedures, industry standards, and company policies
- Conduct periodic checks and audits of project documentation for quality control
- Prepare and generate regular reports on the status of project documentation
Requirements
- Bachelor's degree in Administration, Engineering, or related field
- 3+ years of experience in document control within the construction industry
- Prior experience working with Aconex is mandatory
- Familiarity with document management systems and construction project documentation
- Proficiency in MS Office, Adobe Acrobat, and database management tools
Full Job Posting
Job Purpose
- The Document Controller is responsible for managing and controlling all documentation related to the construction project, ensuring accurate filing, tracking, and accessibility. The role involves working closely with the project team and requires experience with Aconex.
Job Responsibilities
- Manage and organize all project related documents including drawings, technical submittals, contracts, reports, RFIs, and correspondence
- Ensure documents are stored and distributed correctly using Aconex, adhering to document control procedures
- Maintain version control of all documents, ensuring latest versions are available and previous versions archived
- Monitor and control the flow of documents between project team, consultants, contractors, and stakeholders
- Work extensively with Aconex to upload, manage, and track project documents
- Coordinate document submissions, reviews, and approvals within Aconex platform
- Provide training and support to team members on effective use of Aconex
- Maintain document logs and track document statuses within Aconex
- Issue controlled copies of documents to stakeholders and ensure only up to date versions are in circulation
- Track document revisions and ensure changes are reflected in Aconex and communicated to relevant personnel
- Ensure compliance with project document control procedures, industry standards, and company policies
- Conduct periodic checks and audits of project documentation for quality control
Job Requirements
- Bachelor's degree in Administration, Engineering, or related field
- 3+ years of experience in document control within the construction industry
- Prior experience working with Aconex is mandatory
- Familiarity with document management systems, document control processes, and construction project documentation
- Proficiency in Aconex, Procore, EDMS, SharePoint, Primavera Contract Management, or similar systems
- Understanding of ISO 9001, QA/QC procedures, and document control best practices
- Experience with MS Office (Excel, Word, PowerPoint), Adobe Acrobat, and database management tools
Skills
- Document Management Systems (DMS) – Proficiency in Aconex, Procore, EDMS, SharePoint, Primavera Contract Management, or similar systems
- Document Control Procedures – Implementing and maintaining document numbering, filing, archiving, and retrieval systems
- Records Management – Ensuring proper storage, retrieval, and backup of drawings, specifications, contracts, and correspondence
- Compliance & Standards – Understanding of ISO 9001, QA/QC procedures, and document control best practices
- Version Control & Tracking – Managing revisions, approvals, and superseded documents to ensure up to date records
- MEP & Construction Documentation – Familiarity with shop drawings, as built drawings, RFIs, submittals, and transmittals
- Authority Submissions & Approvals – Coordinating with ADDC, ADM, DEWA, and Civil Defense for document submissions
- Reporting & Auditing – Generating logs, compliance reports, and status updates for project stakeholders
- Software Proficiency – Experience with MS Office (Excel, Word, PowerPoint), Adobe Acrobat, and database management tools
- Confidentiality & Data Security – Ensuring secure handling of sensitive project documentation
About Al Rostamani Group
- Al Rostamani Group has come a long way since its birth in 1957, with guiding principles of Commitment, Care & Vision
- The group has a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services
- Emirates Electrical Engineering provides comprehensive turnkey solutions for solar rooftops and electrical power projects
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Emirates Electrical Engineering LLC
Design Engineer
Dubai, UAE
Emirates Electrical Engineering LLC seeks a Design Engineer to join its Solar PV design team. The role involves preliminary and detailed design, project estimation, and coordination with execution teams, requiring 2+ yea
Senior Accountant
Dubai, UAE
Emirates Electrical Engineering LLC, part of Al Rostamani Group, seeks a Senior Accountant to handle accounts receivable/payable, banking, VAT, and month-end reporting. The role requires 5-8 years of experience, SAP know
Project Manager - MEP
Dubai, UAE
Emirates Electrical Engineering LLC seeks an experienced MEP Project Manager to oversee HVAC, Fire Protection, Lighting, ELV, and Plumbing installations for residential, commercial, and industrial buildings. The role req
Purchaser MEP
Dubai, UAE
Emirates Electrical Engineering LLC is seeking a Purchaser MEP to manage procurement of materials, equipment, and services for construction projects in Dubai. The role involves sourcing suppliers, negotiating prices, and
Draughtsman
Dubai, UAE
Emirates Electrical Engineering seeks a Draughtsman to create detailed technical drawings for electrical and renewable energy projects using AutoCAD or MICRO Station. The role involves designing solar PV systems, collabo
Project Engineer - Civil
Dubai, UAE
Emirates Electrical Engineering LLC is seeking a Project Engineer - Civil to manage civil engineering activities within Power Transmission and Distribution Cabling projects. The role involves planning, coordination, and
Draughtsman
Dubai, UAE
Emirates Electrical Engineering seeks a Draughtsman to create detailed technical drawings for electrical and renewable energy projects using AutoCAD or MICRO Station. The role requires 2-5 years of drafting experience in
Design Engineer
Dubai, UAE
Emirates Electrical Engineering LLC seeks a Design Engineer for Solar PV projects in Dubai. The role involves preliminary and detailed design, PV simulation, AutoCAD layouts, and project estimation. Requires a Bachelor's
Design Engineer
Dubai, UAE
Senior Accountant
Dubai, UAE
Project Manager - MEP
Dubai, UAE
Purchaser MEP
Dubai, UAE
Draughtsman
Dubai, UAE
Project Engineer - Civil
Dubai, UAE
Draughtsman
Dubai, UAE
Design Engineer
Dubai, UAE