Document Controller Manager (Exp in High Rise Bldg Projects )

Job Purpose

Document Control Leadership

• Lead the document control department across multiple projects and corporate technical functions.
• Establish standardized procedures, workflows, filing structures, and document management strategies.
• Manage document control teams across head office and project sites.

Engineering Document Management

• Control IFC drawings, shop drawings, material submittals, RFIs, method statements, technical submissions, and authority approvals.
• Track drawing revisions, superseded documents, approved versions, document registers, and submission logs.
• Monitor submission status and approval cycles to reduce project delays.

Correspondence and Workflow

• Manage project letters, transmittals, consultant communications, subcontractor submissions, and client documentation.
• Log, track, archive, and circulate incoming and outgoing correspondence and approved documents.

Digital Document Systems

• Administer EDMS platforms such as Aconex, Procore, Asite, SharePoint, or equivalent systems.
• Maintain numbering protocols, workflows, permissions, metadata, system integrity, accessibility, and document security.
• Generate reports, dashboards, and tracking logs and support process automation initiatives.

Coordination and Reporting

• Coordinate document activities among project managers, consultants, contractors, subcontractors, and internal departments.
• Attend coordination meetings and help resolve documentation bottlenecks affecting project delivery.
• Prepare weekly and monthly reports, monitor overdue items, and track document control KPIs.

Compliance and Audits

• Ensure compliance with ISO standards, QA/QC procedures, company policies, and contractual requirements.
• Maintain traceable records and support internal and external audits.
• Archive and retain project documentation during and after project completion.

Team Development

• Lead, mentor, and develop document controllers and coordinators across projects.
• Train staff on EDMS systems, document workflows, and company procedures.
• Continuously improve document management processes and establish organizational best practices.

Requirements

• Bachelor’s degree or diploma in engineering, business administration, information management, or a related field.
• 10–15 years of UAE construction industry experience in document control and project coordination.
• Strong experience in high-rise building projects and at least 5 years in a managerial or senior supervisory role.
• Strong knowledge of construction documentation workflows, engineering processes, ISO standards, and QA/QC documentation.
• Proficiency in Aconex, Procore, Asite, SharePoint, or equivalent EDMS platforms.
• Advanced proficiency in MS Office applications and reporting tools.
• Experience independently managing document control operations for multiple UAE high-rise projects.
• Ability to manage large documentation volumes accurately and efficiently.

Workplace

• Work location is in person.