Document Controller (Arabic Speaker) - Real Estate
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Key skills for this role
About the Role
Big Fish Recruitment is seeking a Senior Document Controller (Arabic Speaker) for a real estate client in Abu Dhabi. The role involves managing project documentation using Aconex and Oracle systems, ensuring quality and compliance.
Key Skills for This Role
Responsibilities
- Responsible for the timely, accurate and efficient preparation and management of project documents
- Capture/create, manage & control, deliver & distribute, preserve/retrieve and Store/archive of Programme/Project documents and communications
- Ensure no stakeholders are deviating document control process / procedures
- Follow up with project team and department team for timely action on project documents/communications
- Ensure all aspects of documentation are effectively controlled, captured via Aconex and transmitted as required
- Ensure the quality of documents (QA check); including format, metadata, consistency, revision status, etc.
- Maintain the confidentiality of documents and communications
- Process Corporate and Projects related Documents via Aconex and DocuSign
- Process Contract Request, Work Confirmation for payments, Variation Request, etc. via Oracle systems and monitor Payments
Requirements
- Bachelor’s degree (or equivalent) from a reputable University
- 8 years of Document Control experience in the Middle East region
- Good working knowledge in ACONEX Document Management System, including workflows and min. 4 yrs of experience
- Excellent knowledge of MS Office (Advanced Excel, PowerPoint, and Word)
- In depth knowledge of document control systems and procedures
- Understanding of industry regulations and compliance requirements relevant to real estate projects
- Knowledge of quality control processes to ensure accuracy and completeness of project documents
- Working knowledge in Oracle Suite is an added advantage
Full Job Posting
The Role
- This role will work closely with the senior leadership to facilitate efficient management and organization of project related documentation.
- Your role as the Senior Document Controller would include providing timely, accurate and efficient preparation and management of documents, along with coordination with internal and external stakeholders ensuring on time and efficient delivery of projects.
Responsibilities
- Responsible for the timely, accurate and efficient preparation and management of project documents, helping the project to stay on track.
- Primary responsibilities include capture/create, manage & control, deliver & distribute, preserve/retrieve and Store/archive of Programme/Project documents and communications as process/procedure.
- Ensure no stakeholders are deviating document control process / procedures.
- Follow up with project team and with the department team for the timely action on the project documents/communications.
- Ensure all aspects of documentation are effectively controlled, captured via Aconex and transmitted as required.
- Ensure the quality of documents (QA check); including its format, metadata, consistency, revision status, etc.
- Maintain the confidentiality of documents and communications.
- Responsible for processing of Corporate and Projects related Documents via Aconex and DocuSign.
- Responsible for processing Contract Request, Work Confirmation for payments, Variation Request, etc. via Oracle systems and monitoring the Payments of Consultants, Contractors, Suppliers etc.
Requirements
- Required Bachelor’s degree (or equivalent) from a reputable University.
- Professional work experience of 8 years Document Control experience in the Middle East region.
- Demonstrable track record in the delivery of large multi functional projects.
- Good working knowledge in ACONEX Document Management System, including workflows and min. 4 yrs of experience.
- Excellent knowledge of MS Office (Advanced Excel, PowerPoint, and Word), and software knowledge of Share point, Oracle EBS, I procurement.
- Working knowledge in Oracle Suite is an added advantage.
- In depth knowledge of document control systems and procedures.
- Understanding of industry regulations and compliance requirements relevant to real estate projects.
- Knowledge of quality control processes to ensure the accuracy and completeness of project documents.
About the company
- Service: Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm.
- Knowledge: Big Fish consultants specialise in their fields and have extensive experience in the region and beyond.
- Care: At Big Fish, we care about the world and environment we live in, supporting initiatives that promote human welfare, environmental protection and sustainability.
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