Document Control Manager
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Key skills for this role
Key Skills for This Role
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Key Responsibilities
- Manages a team of Senior Document Controllers
- Set up the Document Control procedures, processes, templates, etc.
- Develop checklist for document submissions
- Proactively conduct “spot audits” and “over-the-shoulder-reviews” of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
- Implement and maintain coordinated and consistent document filing system for the program
- Establish procedural framework for identifying, collecting, distributing and filing the controlled documents for the Program (i.e Document Control Procedure)
- Set-up the Document Distribution Matrix in EDMS
- Set-up the workflow templates in EDMS required for document reviews / distribution to appropriate individuals
- Runs & administrates the Document Control System
- Create user account in EDMS
- Closely supervises difficult / sensitive phases of the programme and liase with direct reports to resolve issues
- Monitor EDMS Licenses usages
- Approves weekly Timesheet of designated team
- Assist users in capturing and locating electronic information.
- Performs such assignments and duties assigned by the management as deem necessary from time to time
Requirements
- Bachelor of Science Degree in Project Management for relevant field
- 10 years plus experience in related role required
- Strong supervisory and leadership skills
- Strong decision-making abilities
- Strong analytical and problem-solving skills
- Excellent organizational skills and attention to detail
- Excellent verbal and written communication skills
- Expert in Document Control Procedures
- Proficient in Document Quality Control
- Competent in Document Control Audits
- Proficient in Document Numbering Systems
- Proficient in Revision Control/Document Changes
- Ability to manage multiple Consultants and Contractors
- Proficient in Document Control System (EDMS) Administration
- Proficient with Microsoft Office Suite, or related software
- Proficient with Microsoft Office Excel's functions and formulas
About Jasara Program Management Company
A premier program management company delivering social infrastructure projects.
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