Document Control Manager
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Key skills for this role
Role Overview
JASARA PMC is seeking a Document Control Manager to oversee document control systems and processes for a programme.
The role interfaces with organizational stakeholders to ensure a consistent approach to document management activities.
The role includes reviewing document plans and procedures prepared by consultants and contractors.
Key Skills for This Role
Full Job Posting
Role overview
JASARA PMC is seeking a Document Control Manager to oversee document control systems and processes for a programme.
The role interfaces with organizational stakeholders to ensure a consistent approach to document management activities.
The role includes reviewing document plans and procedures prepared by consultants and contractors.
Company context
JASARA PMC is a joint venture between the Public Investment Fund, Jacobs, and Saudi Aramco.
The company delivers programme management services across Saudi Arabia and supports giga-projects and infrastructure developments.
Key responsibilities
- Manage a team of Senior Document Controllers.
- Set up document control procedures, processes, templates, and document submission checklists.
- Conduct spot audits and reviews to improve project team compliance with document control procedures.
- Implement and maintain the programme document filing system.
- Establish procedures for identifying, collecting, distributing, and filing controlled documents.
- Set up EDMS distribution matrices, workflow templates, and user accounts.
- Run and administer the document control system.
- Supervise sensitive programme phases, resolve issues with direct reports, and monitor EDMS licence usage.
- Approve weekly timesheets and assist users in capturing and locating electronic information.
Requirements
- Experience overseeing document control systems and processes for a programme.
- Experience coordinating document management activities with internal stakeholders, consultants, and contractors.
- Ability to administer EDMS workflows, user accounts, filing systems, and document distribution controls.
- Experience managing or supervising document control staff.
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