Corporate Services Coordinator
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Key skills for this role
About the Role
The Corporate Services Coordinator is responsible for coordinating company vehicle allocation, fleet administration, transportation support, and related operational requirements. The role ensures timely vehicle issuance, maintenance coordination, accurate documentation, and compliance with company policies.
Key Skills for This Role
Responsibilities
- Coordinate company vehicle issuance, transfer, replacement, and return activities in accordance with company policies
- Ensure timely vehicle allocation and handover processes
- Support colleagues with vehicle related requests and inquiries
- Coordinate alternate vehicle arrangements when required
- Coordinate transportation and mobility related operational requirements
- Support VIP transportation requests and special business requirements
- Facilitate smooth communication between internal stakeholders and service providers
- Liaise with dealerships, workshops, insurance providers, suppliers, and external service providers
- Follow up on service requests to ensure timely completion
- Coordinate vehicle repairs, maintenance schedules, and service activities
- Maintain accurate records of company vehicles, users, registrations, insurance documents, and related files
- Prepare fleet operation reports, trackers, and management summaries
Requirements
- Bachelor’s Degree in Business Administration or related discipline
- 0–2 years of experience in Corporate Services, Administration, Fleet Operations, Facilities Coordination, or related functions
- Effective communication and stakeholder management abilities
- Basic knowledge of fleet operations and vehicle administration processes
- Ability to manage multiple tasks and priorities simultaneously
- Strong attention to detail and documentation accuracy
- Problem solving and service oriented mindset
- Proficiency in Microsoft Office applications
- English and Arabic: Professional Working Proficiency
Full Job Posting
Job Summary
- The Corporate Services Coordinator is responsible for coordinating company vehicle allocation, fleet administration activities, transportation support services, and related operational requirements across the organization.
- The role ensures timely vehicle issuance, transfers, replacements, maintenance coordination, accurate documentation, and compliance with company policies while providing efficient support to colleagues and internal stakeholders.
Fleet & Vehicle Administration
- Coordinate company vehicle issuance, transfer, replacement, and return activities in accordance with company policies and entitlement guidelines.
- Ensure timely vehicle allocation and handover processes.
- Support colleagues with vehicle related requests and inquiries.
- Coordinate alternate vehicle arrangements when required.
Corporate Services Coordination
- Coordinate transportation and mobility related operational requirements.
- Support VIP transportation requests and special business requirements.
- Facilitate smooth communication between internal stakeholders and service providers.
- Ensure service requests are handled efficiently and within agreed timelines.
Vendor & Stakeholder Management
- Liaise with dealerships, workshops, insurance providers, suppliers, and external service providers.
- Follow up on service requests to ensure timely completion.
- Coordinate vehicle repairs, maintenance schedules, and service activities.
Documentation & Record Management
- Maintain accurate records of company vehicles, users, registrations, insurance documents, and related files.
- Ensure all fleet documentation is updated and properly archived.
- Support vehicle handover and receiving processes with complete documentation.
- Maintain compliance with internal controls and audit requirements.
Reporting & Operational Tracking
- Prepare fleet operation reports, trackers, and management summaries.
- Monitor vehicle utilization and maintenance status.
- Track pending workshop cases and follow up to minimize vehicle downtime.
- Provide accurate operational data and reporting support to management.
Educational Qualifications
- Bachelor’s Degree in Business Administration or a related discipline.
Professional Certifications
- Fleet Management or Administrative Coordination certifications are preferred.
Experience
- 0–2 years of experience in Corporate Services, Administration, Fleet Operations, Facilities Coordination, or related functions.
Essential Job Pre Requisites
- Effective communication and stakeholder management abilities.
- Basic knowledge of fleet operations and vehicle administration processes.
- Ability to manage multiple tasks and priorities simultaneously.
- Strong attention to detail and documentation accuracy.
- Problem solving and service oriented mindset.
- Proficiency in Microsoft Office applications.
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