Contracts Administrator | Construction Division
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Key skills for this role
About the Role
Shelter Group seeks a Contracts Administrator for its Construction Division in Doha to manage contractual documentation, correspondence, variations, and claims. The role requires a bachelor's degree in a related field and 3-7 years of experience in contract administration within construction.
Key Skills for This Role
Responsibilities
- Administer and maintain project contracts, subcontracts, consultancy agreements, and related contractual documentation throughout the project lifecycle
- Prepare, issue, track, and maintain contractual correspondence, notices, approvals, instructions, and communications
- Maintain accurate contract registers, variation logs, claims trackers, correspondence records, and contractual databases
- Support the preparation and administration of variation orders, claims submissions, Extension of Time (EOT) requests, and contractual notices
- Monitor project activities against contractual obligations, reporting requirements, and compliance milestones
- Provide administrative and contractual support to the Contracts Manager and Project Teams
- Coordinate with Clients, Consultants, Subcontractors, Suppliers, Procurement Teams, and Project Teams to facilitate contract administration activities
- Prepare contract administration reports, trackers, dashboards, and status updates
- Support project closeout activities, including final accounts, warranties, guarantees, and contract completion documentation
- Support internal audits, compliance reviews, and governance initiatives
Requirements
- Bachelor's Degree in Quantity Surveying, Construction Management, Civil Engineering, Business Administration, Law, or related discipline
- 3–7 years of experience in Contract Administration, Commercial Administration, Document Control, Project Administration, or Construction Contract Management within construction, contracting, fit out, infrastructure, or engineering environments
- Working knowledge of construction contracts, subcontract agreements, contractual correspondence, variations, claims administration, EOT procedures, and project documentation processes
- Familiarity with FIDIC contracts and standard forms of construction contracts
- Advanced Microsoft Excel skills
- Experience with document management platforms such as Aconex, Procore, ProjectWise, SharePoint, or similar
- Experience administering contractual securities such as Performance Bonds, Advance Payment Guarantees, Retention Bonds, Insurance Certificates, Parent Company Guarantees
- Knowledge of Qatar construction contracting practices and public sector procurement procedures is highly desirable
- Arabic language proficiency is an advantage
Full Job Posting
Position Overview
- We are seeking a detail oriented and highly organized Contracts Administrator to support the administration, coordination, and control of contractual documentation throughout the lifecycle of construction and infrastructure projects. The successful candidate will play a key role in managing contract
Key Responsibilities
- Administer and maintain project contracts, subcontracts, consultancy agreements, and related contractual documentation throughout the project lifecycle.
- Ensure all contract records, notices, amendments, correspondence, and supporting documents are properly maintained and readily accessible.
- Monitor contractual obligations, key deliverables, milestones, and compliance requirements.
- Prepare, issue, track, and maintain contractual correspondence, notices, approvals, instructions, and communications.
- Maintain accurate contract registers, variation logs, claims trackers, correspondence records, and contractual databases.
- Ensure proper document control and distribution of contractual communications to relevant stakeholders.
- Support the preparation and administration of variation orders, claims submissions, Extension of Time (EOT) requests, and contractual notices.
- Collect, organize, and maintain supporting documentation required for contractual and commercial submissions.
- Monitor submission deadlines and ensure compliance with contractual notification requirements.
- Monitor project activities against contractual obligations, reporting requirements, and compliance milestones.
- Track approvals, submissions, contractual deliverables, and key obligations.
- Assist in identifying contractual risks, delays, compliance issues, and entitlement opportunities.
Candidate Requirements
- Bachelor's Degree in Quantity Surveying, Construction Management, Civil Engineering, Business Administration, Law, or a related discipline.
- 3–7 years of experience in Contract Administration, Commercial Administration, Document Control, Project Administration, or Construction Contract Management within construction, contracting, fit out, infrastructure, or engineering environments.
- Working knowledge of Construction Contracts, Subcontract Agreements, Contractual Correspondence, Variations, Claims Administration, EOT Procedures, and Project Documentation Processes.
- Familiarity with FIDIC contracts and standard forms of construction contracts.
- Experience maintaining contract registers, claims logs, variation trackers, and contractual records.
- Strong reporting, record keeping, and document control capabilities.
- Advanced Microsoft Excel skills.
- Experience with document management platforms such as Aconex, Procore, ProjectWise, SharePoint, or similar contract administration systems.
- Experience administering contractual securities such as Performance Bonds, Advance Payment Guarantees, Retention Bonds, Insurance Certificates, Parent Company Guarantees.
- Knowledge of Qatar construction contracting practices and public sector procurement procedures is highly desirable.
- Arabic language proficiency is an advantage.
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